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Goals/Scope
Support the reporting and analytic needs for impelementers
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within OpenLMIS. We are seperating the key needs into two categories, Routine reporting and ad-hoc analysis.
Background
Routine reporting
- if a report is run/delivered on a routine basis (more than once a year)
- A template can be defined to run the report
Adhoc analysis
- new report or combination of data elements based
- user can define desired data elements (via a programming language or wizard)
User Personas
User | Tech aptitude | Scope of supervision | Kind of Reports | Access (how/when) | Frequency** | Report Types |
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Store Manager | Low | Only responsible for one geographic facility but may have multiple storerooms | Routine |
| Monthly or more (if available) |
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Intermediate Store Manager (could be district, regional, providence) |
| Supervises a subset of facilities or specific zone. Facilities must be mapped to zones. | Routine |
| Monthly or weekly depending on replenishment schedules |
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Central Personnel or Central Program personnel |
| National supervision of all geographic facilities OR national supervision of one program. | Routine Some ad-hoc (where VAN is rolled out) |
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Administrator (unclear if this persona would support reporting) | ||||||
Implementer |
| Ad-hoc |
**If the implementer is using stock management, frequency of reports would increase.
Assumptions
- If the implementer is using stock management, frequency of reports would increase with transaction data.
User Stories
# | Title | User Story | Label | Importance | Notes |
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1 | |||||
2 |
Diagrams
Dependencies
Description | Link | ||||||||
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Create user personas and outline objectives |
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Open Questions
Below is a list of questions to be addressed as a result of this requirements document:
# | Question | Outcome | Status |
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1 |
Notes
Here are some outputs from Nora and my discussion around the reports that we have heard country stakeholders asking for most often. We’ve prioritized these by number, with 1 being the most requested/desirable report.
We developed these assuming the perspective of a national-level program manager who wants visibility into the activity of their program by region/district, but who would also like the option to get granular-level visibility into facility-by-facility data as well.
1 - Stockout days
Ideally would be able to view on a map geographically
Could show avg. # of stockout days in a district – aggregated data from all facilities in that district to give a picture of the overall stockout rate for that district
User could click on the facility list and see the specific facilities reporting stockouts
2- Stock levels/Consumption
Nice to view on a map geographically
Shows SOH at beginning of period and SOH at the end of period for each facility
Graph could show min/max levels to indicate that stock delivery is adequate to bring stock levels up to max, if they’re ordering too much, or too little
Can show that a facility stock level is below the min or near stocking out
3 -Timeliness and completeness of reporting
Could show aggregate for the district of whether district is reporting on time
Similar to Stockout Report, user could click on the facility list and see the specific facilities which were not reporting on time
4 - On Time and full deliveries
Could show aggregate data for a district/region for on time and complete deliveries that month.
Similar to Stockout Report, user could click on the facility list and see the specific facilities which reported delayed or incomplete deliveries
Some other ideas we tossed around but didn’t discuss as thoroughly were:
Financial Reports
A program manager would use this report to measure how much money a facility should have (relating to cost recovery)
A program manager could also see a graph depicting the total costs of requisitions for their area (get a clearer picture of where their money is going)
Could see whether facility is in the red/black based on cost recovery analysis
Emergency Orders
Good to show on a map - district level making emergency orders to provincial level, potential risk of stockouts.