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Target release

Vaccine Module

EpicReporting Domain
Document status
Status
titleDRAFT
Document owner
Vidya Sampath
Technical LeadTechnical Lead who reviews or supports document


Goals/Scope

  • This page captures the KPIs needed for the Reporting Domain, pertaining to Forecasting/Estimation.
  • This only captures KPIs as per global standards (DISC Guidance) and not the KPIs that might be used at country level or the custom reports required by specific users to support their workflow (Captured elsewhere).

Background

Are there any country specific features that should be noted? Who are the personas? Who are the users that will be interacting with this functionality? What are their challenges, responsibilities, and level of connectivity? These personas are intended to be representative archetypes of the key stakeholders who will participate in theses workflows/scenarios. 

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#TitleUser StoryDefinitionLabelImportanceNotes
1Forecast Accuracy/ Forecast Demand Ratio
As (multiple users), I want to see the Forecast Demand Ratio in my district/province/country so that I can better understand amount used versus forcasted for the same time period to inform future needs estimates


Ratio of actual usage by product during a particular period compared to the forecasted usage for the same period. Usage includes vials opened or administered and closed vial wastage but not quantities ordered to keep the buffer stock.DISCMust Have
  • Used to validate and improve the forecasting practices and assumptions (e.g. target population, coverage, wastage) to increase forecasting accuracy.

Summary: Of all the doses that you forecasted for a particular vaccine in a time period, what was consumed and what was wasted?

Info on wastage is based on whatever consumption reporting is in place. To make it more accurate and not base consumption just on "doses used," (= doses given + wastage) doses actually given out can be captured from HMIS (DHIS2)

Calculations, Data Needed, Data Sources

KPICalculationData NeededData Sources
Forecast Demand Ratio

Forecasted demand ratio = (doses consumed and wasted per product) / (doses forecasted per product)

Forecasted demand/usage or vaccination targets by product.

Actual consumption or administration by product.

Actual wastage (vials opened and closed vials discarded)  by product.



Monthly immunization reports.

Micro plans and/or MOH policies for targets.

Stock ledgers/stock cards.



Diagrams

Include any business process mapping, mockups, diagrams or visual designs relating to these requirements. Describes the tasks and the personas who perform those activities. The diagram provides the context for the user stories and serves as a focal point for achieving clarity and agreement among stakeholders. Looks like a standard flow chart.

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Below is a list of questions to be addressed as a result of this requirements document:

Open, In Progress, Closed, and date of closure
#QuestionOutcomeStatus
1(e.g. How we make users more aware of this feature?)Communicate the decision reacheddo we handle consumption? Issues from the fridge or distinguish between wastage and shots in the arm? Does this KPI need to be viewed within OpenLMIS or within DHIS2?

Out of Scope

    • List the features discussed which are out of scope or might be revisited in a later release.