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- Reversal, the old line item happened on 12th Jan will not be changed instead store room manager needs to create two more line items. One to cancel the old line item while the other one to record the correct line item.
Option A
| Date | Receive Quantity | Receive From | Issue Quantity | Issue to | Adjustment Quantity | Adjustment Reason | Stock on hand |
|---|---|---|---|---|---|---|---|
| 10 Jan | 50 | Facility 1 | 50 | ||||
| 12 Jan | 10 | Ward 1 | 40 | ||||
| 12 Jan | 10 | Ward 1 | Data Correction | 50 | |||
| 12 Jan | 20 | Ward 1 | 30 | ||||
| 13 Jan | 10 | Expired | 20 |
Option B
| Date | Receive Quantity | Receive From | Issue Quantity | Issue to | Adjustment Quantity | Adjustment Reason | Stock on hand |
|---|---|---|---|---|---|---|---|
| 10 Jan | 50 | Facility 1 | 50 | ||||
| 12 Jan | 10 | Ward 1 | 40 | ||||
| 12 Jan | +10 | Data Correction | 50 | ||||
| 12 Jan | 20 | Ward 1 | 30 | ||||
| 13 Jan | 10 | Expired | 20 |
Option C
Shiyu Jin (Deactivated) I didn't have time to make screen shots for the selecting of the transaction to correct. If you have time it would be great.
- the user indicates they want to do a correction on a lineitem (either through a reversal screen or view soh screen)
- user selects the specific stock event (12 Jan Issue to Ward 1 of 20)
- enters the correct information (12 Jan Issue to Ward 1 of 20)
- the following is captured in the system and could be a retrieved by auditors
| Date | Description | Debit | Credit | Balance |
|---|---|---|---|---|
| 10 Jan | Receive from Facility 1 | 50 | 50 | |
| 12 Jan | Issue to Ward 1 | 10 | 40 | |
| 12 Jan | Data correction (reversal) | 10 | 50 | |
| 12 Jan | Corrected Issue to Ward 1 | 20 | 30 |
5. the storeroom manger would view the following. Potentially we could have it where you could click on the corrected transaction to see the history but I think the main point is that the system will display the corrected action and the system will do the reversal in the backend.
| Date | Receive Quantity | Receive From | Issue Quantity | Issue to | Adjustment Quantity | Adjustment Reason | Stock on hand |
|---|---|---|---|---|---|---|---|
| 10 Jan | 50 | Facility 1 | 50 | ||||
| 12 Jan | 20 | Ward 1 | 30 | ||||
| 13 Jan | 10 | Expired | 20 |
- Difference within the past date, old line item remains the same but store room manager will create a new line item for that past date but its quantity is only be the difference between the wrong line item and the correct line item.
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