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Goals/Scope
With VIMS it is expected that the IVD form will be sent to district and DEVO or her designee will enter the IVD form into VIMS. Some limited number of facilities who were supplied with computers and happens to have internet connection, they can enter the IVD form, ino VIMS on their own. However such well equipped facilities are exceptions. That's why, for the short-term VIMS assumes that the IVD form will be entered by the district, for the facilities they supplies to.
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meeting monthly and annual targets
achieving high coverage ratio
achieving low drop-out rates
achieving low wastage rate
avoiding adverse temperature events with the refrigerator
accurately reporting AEFI incidents
Background
Health facilities that provide vaccination services are required to report to IVD, through monthly IVD forms. Facilities also reports to HMIS department through HMIS forms. The district typically enter the data from IVD form into WHO DVDMT form. Excel based DVDMT form is send to regions/national who aggregate data from districts to prepare consodilated DVDMT report. Due to late reporting and high data volume involved, there is a typical lag of 2-3 months to prepare DVDMT report. IVD uses the data from DVDMT for internal reporting. Data is also shared with WHO local and WHO Afro. UNICEF also received data from DVDMT.
IVD form is a monthly reporting form. It is reported to district (DEVO). From the IVD form, DEVO uses the stock status data, vaccinations, and other factors such as planned outreach activities and buffer stock level to calculate the quantity to deliver.
Assumptions
All users are expected to know how to use basic Internet tools.
User Stories
| Title | User Story | Label | Importance | Notes | |
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| 1 | Permission to approve IVD form | As an Admin, I should be able to give/deny permission to Approve IVD Permission to a supervisory node | VIMS | Must Have | |
| 2 | Configure product doses | As Admin, I should be to manage doses of vaccination that apply for each product for coverage calculation, check which product track male / female population so that only tracked products / dozes are enable in data entry form | VIMS | Must Have |
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| 3 | Hide/show pages | As Admin, I should be able to configure and hide pages which I don't collect data for. | VIMS | Must Have |  |
| 4 | Program Data | As a Logistician, I would like to have the ability to enter expected wastage for a product… so that I can replicate the program data information and keep an appropriate amount of stock on hand. min-max levels expressed in weeks for the different levels of the health system (e.g., facility, DVS, RVS)… so that I can replicate the program data information and keep an appropriate amount of stock on hand. expected coverage for an antigen… so that I can replicate the program data information and keep an appropriate amount of stock on hand. | VIMS | Must Have |
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| 5 | Routine Immunization performance summary | As the EPI program manager, I would like to summarize my routine immunization performance data so that I can easily submit the annual WHO/UNICEF Joint Reporting Form (JRF). | VIMS | Must Have |
Diagrams
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Dependencies
Availability of internet, well maintained warehouse / stores
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Open Questions
As a DIVO, I would like to switch between English and Swahili views of the language… so that I can more easily understand the data entry screens.
Below is a list of questions to be addressed as a result of this requirements document:
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