| Session Name | Description | Objectives | Results | Materials & Preparation |
|---|
| Introduction | Ensure participants understand the reasons for and benefits that will come from the upgrade | Facilitator presentation of the current efforts, goal, and review of existing challenges and pain points | Participants understand what the “upgrade” effort includes and how it will address existing challenges | - Introduction presentation
|
| Upgrade Demonstration | Increase participant familiarity with updated OpenLMIS features | Facilitators provide a live demonstration of SELV v3 | Participants have the opportunity to see the updated system and identify differences, benefits, & gaps | - Configured v3 instance
- Demo script
- Demo users
|
| Process Review | Confirm understanding of the EPI inventory management and reporting processes | Participatory small-group activity. In groups, participants create process maps for key processes at/throughout administrative levels. Process maps will be presented and compared with those created by VR team | VillageReach team’s understanding of key processes will be confirmed/updated. Process variations or points of confusion/disagreement are highlighted | - Presentation & instructions
- Flipcharts
- Post-its
- Markers
|
| Requirements Validation | Validate known requirements & gaps; Document new requirements | Presentation & feedback session based on demo and process mapping exercises to confirm the documented requirements are accurate and categorized as met or unmet (by existing OpenLMIS v3) | A validated, agreed-upon set of requirements for prioritization and use in system customization | - Presentation
- Requirements document
- Documented process feedback
|
| Requirements Prioritization | Prioritize unmet requirements (features or capabilities not included in v3 requiring system development) | Unmet requirements for each business process (requisition, ordering, reporting, stock management, CCE etc.) are reviewed and prioritized by participants through a participatory exercise (dot voting, release scheduling etc.) | Participants provide input and reach a consensus about a minimum viable product (MVP) for the deployment of the upgraded system. Prioritization also informs sequencing of non-MVP items | - post-its / cut-outs of unmet requirements
- Flipcharts / tape
- Markers
- Dot stickers
|