Target releaseRelease name or number
Epic
Document status
Document owner
@JSI
Technical LeadAshraf


Goals/Scope

Background

Are there any country specific features that should be noted? Who are the personas? Who are the users that will be interacting with this functionality? What are their challenges, responsibilities, and level of connectivity? These personas are intended to be representative archetypes of the key stakeholders who will participate in theses workflows/scenarios. 

Assumptions

User Stories

Short, simple description of a feature told from the perspective of the person who desires the new capability, usually a user or customer of the system.

#TitleUser StoryLabelImportanceNotes
1Print pick list

As a District Vaccine Officer ("DIVO") I would like to print a requisition based on the stock to be picked from inventory so that I can be guided as to what lot numbers should be packed for delivery.

Acceptance Criteria

  1. System suggests which batch to draw from (and show expiry and VVM).

  2. The requisition must be printable

VIMSMust Have
2

Simplify ordering

As a DIVO I would like to automate the ordering process by having the system automatically calculate the routine top-up so that I can ensure I have ordered the proper amount of buffer stock based on my catchment area.

Acceptance Criteria

  1. For Districts and Regions, monthly order automatically tops-up to max at Regional and District level

  2. Same process for non-routine orders – tops up to Max with one click.

  3. Simple one-click process

VIMSNice to Have
3View orders from Regions

As a National Logistician I want to be able to view and check the list of orders come from regions so that i can print them in a consolidated list before I send them manually to MSD

Acceptance Criteria:

  1. View order request through my Homepage from Regions

  2. Check/unchecked the list to be consolidated

VIMSNice to Have
4Order Requisition

As an issuer of stock I want a screen where I can view all my pending requisitions and select one to view and convert to issue so that I can react to requisitions sent to me

Acceptance Criteria:
1. Can be viewed by going to the menu bar and selecting, Requisitions > Approve
2. Columns displayed are Date of Requisition and Source (Facility Name)
3. Clicking a row or the issue button transfers me to the screen for converting that requisition to an issue

VIMSMust Have
5Single Pending Requisition Restriction

As a issuer of stock I want facilities that I supply to only be able to have one pending requisition at any given time so that I can prioritize those facilities that have been waiting longest for their requisitions to be filled

Acceptance Criteria:
1. If I have an outstanding requisition that has not yet been filled by my supplier, I should be prevented from accessing the "Create Requisition" 
2. All buttons that usually read "Create Requisition" instead read "Receive Consignment"

VIMSMust Have
6Round up stock order to pack sizeAs a DIVO, I would like to round up the stock order to packaging size… so that I can eliminate the need for the RIVO to adjust the amount distributed.VIMSMust Have
7Distribution report

As DIVO, RIVO and National user, I want to get a report which show quantity distributed to and from

Acceptance Criteria

  1. I select geographical zone which I am authorized to see and date range

VIMSMust Have

8Requisition and Receipt Variance ReportAs a national logistician I want to be able to run a report to view the variance (the quantity of stock requested versus the quantity of stock received) between matched requisitions and receipts so that I can use this metric as part of my performance management evaluation
Nice to Have
9Notification to fill (outstanding) requisition order

As a receiver of requisitions (National logistician/RIVO) I want to receive a notification of requisition orders sent to me from those I supply so that I can issue stock to them accordingly

Acceptance Criteria:
1. A notification on my homepage that links me to "My Pending Requisitions" if there is more than 0 outstanding requisitions
2. The notification resolves (no longer shows on my homepage if I have no pending requisitions)


Nice to Have
10Create Requisition Visual

As a store room manager I want to view, print, and send a requisition containing all products in my inventory on a single screen so that I can save time and requisition the stock I need when I need it

Acceptance Criteria:
1) My facility, my name, and the current date are all automatically populated on the requisition based on my user profile
2) All antigens and diluents are shown in a table with the following columns (antigen, maximum stock, re-order level, available stock, and Amount Required) as shown in the visual
3) All non-antigens and diluents products are shown in a table with the following columns (antigen, maximum stock, re-order level, available stock, and Amount Required) as shown in the visual but not the printed requisition.
4) Products > re-order show as black
5) Products > minimum and <= re-order display as yellow
6) Products <= minimum show in red
7) I can view the requisition in doses or vials. note: not required if this is a high level of dev effort
8) Clicking "Submit and Print Requisition" 
i) notifies the supplier of my facility 


Nice to Have

Diagrams



VIMS Inventory Workflow:



Dependencies

Identify initial dependencies that are on the critical path for this functionality and may affect the delivery time and serving of business goals. Include links to stories.

DescriptionLink
Name of story or release Link to JIRA


Open Questions

Initial communication between stakeholders and the development team to help understand scope and estimates.

Below is a list of questions to be addressed as a result of this requirements document:

#QuestionOutcomeStatus
1(e.g. How we make users more aware of this feature?)Communicate the decision reached Open, In Progress, Closed, and date of closure

Out of Scope