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Target release	Release name or number
Epic	Link to related JIRA epic or feature
Document status
Document owner	User who created or owns document
Technical Lead	Technical Lead who reviews or supports document

Goals/Scope

Focuses on some of the reports and analysis reports that Tanzania users highlighted as most useful:

The Reporting Rate report, which is used to follow up on non-reporting facilities and allows users to send emails and SMS reminders.
The Timeliness in Reporting report, which is used to follow up on non-reporting and late reporting facilities and prioritise facilities in need of support or supervision.
The Non Reporting Facilities report, which is used to follow up on non-reporting facilities and prioritise facilities in need of support or supervision.

Status in eLMIS: In eLMIS

Status in OpenLMIS: Not in OpenLMIS

Priority: High priority

Background

Reporting Rate Report

This report is used to follow up on non-reporting facilities. Clicking on a district brings up the screen allowing sending of email or SMS reminders. (screenshot below in diagrams)

Parameters:

program
period (which can be an A / B / C quarter period)

For a selected program and period and for each district, it shows:

number of facilities expected to report
number of facilities reported this period
number of facilities ever reported
total number of facilities in the district.

It also displays a map of districts with a ratio for each district. The ratios can be:

reported during period / expected facilities
ever reported / total facilities
ever reported / expected to report

When hovering the mouse over any district, all four figures appear.

Timeliness in Reporting report

This report is used to follow up on non-reporting and late-reporting facilities and prioritise facilities in need of support or supervision. (screenshot below in diagrams)

Parameters:

program
period (which can be an A / B / C quarter period)
geographic filter which can be entire country or a subset

For a selected program and period and for each district, it shows:

number of facilities expected to report
number of facilities reporting on time (based on the time the R&R is authorised in eLMIS being before the 22nd of the month)
number of facilities reporting late (reporting between 22nd of month and end of month)
number of unscheduled reporters (reporting after the end of the month)
percentage of expected facilities who reported on time

Non Reporting Facility Report

Purpose: This report is used to follow up on non-reporting facilities and prioritise facilities in need of support or supervision. (screenshot below in diagrams)

For a selected program and period, it shows a list of non-reporting facilities, including:

Facility code
name
type
district

It also displays a graph showing the number of non-reporting facilities as a percentage of the expected facilities.

Parameters:

program
period (which can be an A / B / C quarter period)
geographic filter which can be entire country or a subset

In addition, features to export into DHIS and into other software, are important for further analysis.

Assumptions

What are technical or business specific details and characteristics that should be known to explain the environment? List the assumptions you have such as user, technical or other business assumptions. (e.g. users will primarily access this feature from a tablet).

User Stories

Short, simple description of a feature told from the perspective of the person who desires the new capability, usually a user or customer of the system.

#	Title	User Story	Label	Importance	Notes
1	Export reports to Excel	As a <>, I need to be able to export all reports and analysis reporting results into Excel so that I can process the data more and analyze it in Excel.	Tanzania eLMIS reports	Must have
2	Print reports with headings and logos	As a <>, I need to be able to print reports with customized headings and logos so that <>.	Tanzania eLMIS reports	Must have
3	Reporting rate report	As an M&E Officer, I need a report on the reporting rate so that I can follow up with non-reporting facilities and allows users to send emails and SMS reminders.	Tanzania eLMIS reports		See details in background section.
4	Email and SMS reporting reminders	As an M&E Officer I need the ability to send emails and SMS reminders so that	Tanzania eLMIS reports
5	Non Reporting Facilities Report	As an M&E Officer, I need a report on the reporting rate so that I can follow up with non-reporting facilities and allows users to send emails and SMS reminders. As an <>, I need a report on non reporting facilities so taht I can follow up on non-reporting facilities and prioritise facilities in need of support or supervision.	Tanzania eLMIS reports
6	Timeliness in reporting	As an <> I need a report on reporting timeliness so that I can follow up on non-reporting and late reporting facilities and prioritise facilities in need of support or supervision.	Tanzania eLMIS reports

Diagrams

Reporting Rate Report

Timeliness in Reporting report:

Non Reporting Facility Report

Dependencies

Identify initial dependencies that are on the critical path for this functionality and may affect the delivery time and serving of business goals. Include links to stories.

Description	Link
Name of story or release	Link to JIRA

Open Questions

Initial communication between stakeholders and the development team to help understand scope and estimates.

Below is a list of questions to be addressed as a result of this requirements document:

#	Question	Outcome	Status
1	Need more detail on this: "In addition, features to export into DHIS and into other software, are important for further analysis."
2	Add reason for why printing reports with customized headings and logos is required.
3	For Tanzania user stories: review the "so thats" added, review the label, and review the priority level.
4
5
6

Out of Scope

List the features discussed which are out of scope or might be revisited in a later release.