Response Workflows

High-Level Workflows


The requisition features support users in requesting new stock (based on consumption or estimated need) and approvals to generate an order for fulfillment. Users can either manually report on the past periods' stock levels or leverage the electronic stock cards from Stock Management to inform the requisition process. When a requisition is approved, it is converted to an order (i.e. a purchase order).

Stock Management

The stock management features (also known as inventory management/control) for a facility/store/location is the on-going accounting of the stock on hand of medical commodities and inventory-able items. Users can record transactions like issues (debit), receipts (credit), stock counts (+/-), and a variety of adjustments (+/-).

Equipment Management

An essential aspect of successful COVID response requires functional lifesaving equipment. Complex COVID cases are completely reliant on properly functioning equipment (ventilators, oximeters, and their associated support equipment) in order to remain responsive to patient needs. In order to support this requirement, the OpenLMIS equipment module will support tracking of basic equipment information like location and functional status of the equipment.

Fulfillment (Dispatch and Receive)

The fulfillment features support the processes involved in creating, viewing, fulfilling (both internally within OpenLMIS and externally with integrations to an outside ERP) and lastly receiving an order via the proof of delivery. Fulfilling encompasses the identification and preparation of accurate quantities of items packed correctly from store needed for transport by lower level. (Please note: integration with external systems/ERP will not be available in the initial roll-out)

Consolidated Workflow