[VLMIS]: Stock Management Through Barcoding

Target release
Epic	Stock Management
Document status	DRAFT
Document owner	JSI
Technical Lead	Ashraf Islam

Goals/Scope

The purpose of this module is to better management of stock in a warehouse with the introduction of barcode a mean to fast tracking of vaccines and other stock. This module is using intelligent barcode scanner terminals which enables users to punch manual data too. Manual data entry enables user to track all stock either with the barcode or without barcode. Mandatory barcoding may be hinder the availability of vaccines with right packing, which is not in the favor of country in current highly demand of vaccines scenario.

It will use database to store information about products’ batch and expiry information in the barcode along packing volume information in liters. It will help the staff who manages their supplies to view and enter the storage location data with respect to available space in the cold chain.

Initially this module will be used in National and Provincial EPI stores and it will allows following functions:-

Background

The information of stock present on different locations of a warehouse is very important in effective Inventory management system, this not only ensures First Expiry First Out (FEFO) but also efficient operations during Stock receiving and issuance. The basic purpose of the Stock tracking through barcode scanner is effective location management so that one can easily place and pick stock in a warehouse.

This implementation of a vLMIS along with automated data collection through barcoding will give increases in accuracy and provides help in more organized storage which may result in increased storage capacity.

The setup requirements of this module can be extensive. The characteristics of each product and location must be maintained with details. The detail product characteristics would include exact dimensions of each item in each unit of measure the item is stocked as well as information such as whether it can be mixed with other items in a location, like max quantity per location, vaccines versus syringes, Routine versus campaign stock, etc.

Manufacturers are adopting barcode on vaccines packing and adopting GS1 standards. GS1 and its Member Organizations in over 100 countries is the official source for barcode numbers. GS1 bar codes identify items in the supply chain and are used in all industry sectors including retail, manufacturing and healthcare. GS1 ensures that the bar code numbers are unique against all other numbers and will be registered in the GS1 Global Trade Item Number Registry, GEPIR.

Assumptions

User Stories

Title	User Story	Label	Importance
Login/Authentication	As warehouse operator, I should be able to login to scanner application to routine functions like receive stock, place stock on proper location using barcode scanner, pick stock from proper location using barcode scanner, transfer stock from one location to another location, perform search on batches location and location products for better location management. Acceptance Criteria User can successfully authenticated to use the barcode reader application and scanner will save the password, so that next time it do not requires it unless user logs off. User or Password not recognized - System denies access and notifies user of bad username or password Forgot password - System prompts for an email address to verify the user and email the password to the user.	VLMIS	Must Have
Place stock using barcode scanner	As Warehouse Operator, on arrival of new stock, I will enter stock using web interface and then uses stock placement provision of the scanner for stock placement Acceptance Criteria I see Stock Placement screen. I can scan the receive # using barcode scan trigger or type in the receive # using barcode scanner I can view and search location I can select a location to place my stock I can scan the barcode and information automatically entered into respective field Stock Placed and Locations of received batch is recorded	VLMIS	Must Have
Pick stock using barcode scanner	As Warehouse Operator, I should be able to pick stock as per issue voucher by using barcode scanner. Acceptance Criteria I can select stock picking option I can enter the issue numbers I can see the issue list I can select item to pick I can see location with quantity and batch information I can select location and scan or enter quantity to pick I can select from multiple location/fragmented location System saves information	VLMIS	Must Have
Transfer stock using barcode scanner	As a Warehouse Manager / Store Keeper, I should be able to transfer stock from one location to another location within the store Acceptance Criteria I can select source location and target location and quantity to transfer	VLMIS	Must Have
Search batch location	As Warehouse Manager, I should be able to search location capacity e.g. to check the filled and available space in any particular location, search a batch where is location or search by product Acceptance Criteria A tabular or graphical view showing list or map with % occupied and available	VLMIS	Must Have
Upload offline data to VIMS	As Warehouse Manager, I want to upload transactional data from scanner to vims application Acceptance Criteria I can select menu option to upload offline data System saves information and displays appropriate success or error messages	VLMIS	Must Have
Register product barcode	As Vims Administrator, I should be able enter product barcode configuration as preparation to receive stock Acceptance Criteria Able to enter lot number start position and end position Able to enter start and end position of expiry date Able to enter volume, pack size, Vials/PC	VLMIS	Must Have