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[mFlow/HCMIS] mFlow VRF Processing / Issue (District to Facility)

[mFlow/HCMIS] mFlow VRF Processing / Issue (District to Facility)

Apr 19, 2017
Target release
EpicRoutine Immunization
Document status
DRAFT
Document owner
@JSI
Technical LeadKalkidan

Goals/Scope


Background

mFlow is a mobile based supply chain management system used to:

  • Request and track orders
  • Issue & receive products
  • Manage stock levels

It’s currently used in Ethiopia at District and Zonal level Cold Rooms to manage their vaccine products that are delivered to them from PFSA Hubs.

Login and Landing Page of mFlow

  

 mFlow VRF Submission (Facility to District)

Health facilities that provide vaccination are required to submit VRF (Vaccine Request Form) monthly or weekly (according to their refill program) to their supplying District. The District typically enters the data from the VRF into mFlow and attaches the request paper to the health facility file. While facilities submit a request for their next refill period, they will also report their current SOH.

 mFlow starts its functionality at the District level.

 Health Facility VRF Components:

  • cSOH (Current SOH)
  • Requested quantity for the next refill Period

EPIC:  mFlow VRF Processing / Issue (District to Facility)

 

Assumptions

  • All users are expected to know how to use smart phones and basic Internet tools.


TitleUser StoryLabelImportanceNotes
1

Insert Health Facility request

As a District EPI Focal person for Vaccine, I will collect all the information necessary for requesting vaccine within the refill period from the Health Facility and insert the request into mFlow.

mFlowMust have

2

Differentiate routine and campaign orders

As a District EPI Focal person for Vaccine, I will differentiate the orders as routine or campaign and insert their request accordingly.

mFlowMust have
3

Print pick list

As a District EPI Focal person I will print a requisition so that I can be guided as to which batch numbers should be packed for delivery.

Acceptance Criteria:

  1. System suggests which batch to draw from (and shows expiry as well as VVM).
  2. The requisition will be printed.
mFlowMust have
4

Issuing to health facility (Electronically)

As a District EPI Focal person, I will finalize the transaction on mFlow by issuing the order. I will have the STV printed from the system, attach it with the pick list and file it for further reference (if needed). If not, I will find any needed information from mFlow at any time.

mFlowMust have
5

Issuing to Health Facility (Physically)

As a District EPI Focal person, I have to make sure the issues are according to:

  1. The approved quantity for the facility,
  2. The information given by mFlow (Batch, Expiry, Manufacturer and VVM).
mFlowMust have

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