[VIMS] Stock Management : add/edit/delete/search/validate - DIST Prepare order

Target release
EpicStock Management
Document status
DRAFT
Document owner
@JSI
Technical LeadAshraf Islam

Goals/Scope


Background


Assumptions

  • All users are expected to know how to use basic Internet tools.

User Stories


TitleUser StoryLabelImportanceNotes
1Print pick list

As a District Vaccine Officer ("DIVO") I would like to print a requisition based on the stock to be picked from inventory so that I can be guided as to what lot numbers should be packed for delivery.

Acceptance Criteria

  1. System suggests which batch to draw from (and show expiry and VVM).

  2. The requisition must be printable

VIMSMust Have
2

Simplify ordering

As a DIVO I would like to automate the ordering process by having the system automatically calculate the routine top-up so that I can ensure I have ordered the proper amount of buffer stock based on my catchment area.

Acceptance Criteria

  1. For Districts and Regions, monthly order automatically tops-up to max at Regional and District level

  2. Same process for non-routine orders – tops up to Max with one click.

  3. Simple one-click process

VIMSNice to Have
3Round up stock order to pack sizeAs a DIVO, I would like to round up the stock order to packaging size… so that I can eliminate the need for the RIVO to adjust the amount distributed.VIMSMust Have
4




Diagrams

Dependencies

Availability of internet, well maintained warehouse / stores

DescriptionLink



Open Questions


Q: In the situation where diluents are damaged somehow, how can we just order diluents?

It is very difficult to order diluents it self. so for the doses that doesn't have a pair of diluents they will be reported as wastage for unopened vial " i gues i'm aswering the question if found diluents and its vaccine mismatch after a physical count

A: User will make an adjustment to diluents prior to requisitioning. The requisition will include all products below maximum level. 


Q: Are there situations where we don't want to automatically add diluents, syringes, and safety boxes to an order?

A: No, both need to appear in one order. still skeptical about adding diluents to an order " will sell the idea to the team"


Q: How will the body responsible for syringes and safety boxes interface with VIMS? 

A: It is MSD, just a different warehouse.

 

Q: Do healthworkers check that the manufacturer of an antigen and the manufacturer of a diluent are the same?

Below is a list of questions to be addressed as a result of this requirements document:

#QuestionOutcomeStatus
1


Out of Scope


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