Target release	Vaccine Module
Epic	Reporting Domain
Document status	DRAFT
Document owner	Vidya Sampath
Technical Lead	Technical Lead who reviews or supports document

Goals/Scope

This page captures the KPIs needed for the Reporting Domain, pertaining to Forecasting/Estimation.
This only captures KPIs as per global standards (DISC Guidance) and not the KPIs that might be used at country level or the custom reports required by specific users to support their workflow (Captured elsewhere).

Background

Are there any country specific features that should be noted? Who are the personas? Who are the users that will be interacting with this functionality? What are their challenges, responsibilities, and level of connectivity? These personas are intended to be representative archetypes of the key stakeholders who will participate in theses workflows/scenarios.

Assumptions

What are technical or business specific details and characteristics that should be known to explain the environment? List the assumptions you have such as user, technical or other business assumptions. (e.g. users will primarily access this features from a tablet).

User Stories

Short, simple description of a feature told from the perspective of the person who desires the new capability, usually a user or customer of the system.

#

Title

User Story

Definition

Label

Importance

Notes

1

Forecast Accuracy/ Forecast Demand Ratio

As (multiple users), I want to see the Forecast Demand Ratio in my district/province/country so that I can better understand amount used versus forcasted for the same time period to inform future needs estimates

Ratio of actual usage by product during a particular period compared to the forecasted usage for the same period. Usage includes vials opened or administered and closed vial wastage but not quantities ordered to keep the buffer stock.

DISC

Must Have

Used to validate and improve the forecasting practices and assumptions (e.g. target population, coverage, wastage) to increase forecasting accuracy.

Summary: Of all the doses that you forecasted for a particular vaccine in a time period, what was consumed and what was wasted?

Info on wastage is based on whatever consumption reporting is in place. To make it more accurate and not base consumption just on "doses used," (= doses given + wastage) doses actually given out can be captured from HMIS (DHIS2)

Calculations, Data Needed, Data Sources

KPI

Calculation

Data Needed

Data Sources

Forecast Demand Ratio

Forecasted demand ratio = (doses consumed and wasted per product) / (doses forecasted per product)

Forecasted demand/usage or vaccination targets by product.

Actual consumption or administration by product.

Actual wastage (vials opened and closed vials discarded) by product.

Monthly immunization reports.

Micro plans and/or MOH policies for targets.

Stock ledgers/stock cards.

Diagrams

Include any business process mapping, mockups, diagrams or visual designs relating to these requirements. Describes the tasks and the personas who perform those activities. The diagram provides the context for the user stories and serves as a focal point for achieving clarity and agreement among stakeholders. Looks like a standard flow chart.

Dependencies

Identify initial dependencies that are on the critical path for this functionality and may affect the delivery time and serving of business goals. Include links to stories.

Description	Link
Name of story or release	Link to JIRA

Open Questions

Initial communication between stakeholders and the development team to help understand scope and estimates.

Below is a list of questions to be addressed as a result of this requirements document:

#	Question	Outcome	Status
1	How do we handle consumption? Issues from the fridge or distinguish between wastage and shots in the arm?	Does this KPI need to be viewed within OpenLMIS or within DHIS2?

Out of Scope

- List the features discussed which are out of scope or might be revisited in a later release.

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