November 10, 2020

Monthly OpenLMIS Governance Committee Call. This meeting includes members of the governance committee, as well as anyone else interested in participating. 


  • 7:00 - 8:00 AM PST - Seattle
  • 10:00 AM to 12:00 PM EST - New York, DC
  • 3:00 PM CET - Geneva, Copenhagen (4PM during daylight saving time of the year)
  • 5:00 PM EAT - Dar (6PM during daylight saving time of the year)

Call Details

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Action items for next call  - Off Cycle call to be held Nov 23

Action Items 

Governance committee members, particularly voting members, attend call on Nov 23rd to participate in final decision-making process





Chat Captures

Introductions and Call opening (5 min)

  • Notes from Oct Governance call

October Notes


Review agenda for this call

Global Digital Health Forum Update: Rebecca Alban (Unlicensed)

OpenLMIS will convene a panel at the (Virtual) Global Digital Health Forum event this year, focusing on sustainability of global goods and the transition of OpenLMIS to private sector partner

The Hidden Cost of Free: Exploring the Challenge of Sustainability for Global Goods 

Dec 7, 09:30 AM - 10:45 AM EST 

Panelists: Kim Couri, Digital Square (Carl Fourie), PSM Mozambique (TBD)

Moderator: OpenLMIS steward (Rebecca A)

-->Stewards to report back at next governance committee call re: the discussion

Update on COVID19 EditionGaurav or Rebecca

Update on Dfid funding- Resilient Health Systems Innovation grant submission made it to the final round but ultimately was not successful.

Other suggestions from the group on funding? Leads?

Country Implementation update: Cameroon

  • continuing local interest and potential funding; funding being redirected to the deployment to enable trainings
  • risk remains high as the scope increases and need to raise funds to build team capacity
  • CHAI has engaged SolDevelo to support this work until the end of the year
  • Looking at how to position the product so its responsive to vaccine management needs; what needs to happen from a product perspective
  • DRC: things are quiet; alignment with PATH equipment management work
    • shared a high level ppt to be shared with MoH stakeholders and awaiting updates to see if there is interest/funding
  • In conversations with GAVI re: funding but nothing to report yet

Lindabeth: Are you working with Unicef and COVAX traceability work? To make sure that whatever you create can help extend the work they are doing

  • Gaurav: Convos with GAVI were in context of COVAX. LB: key contacts are: Ken Leggins  from ISG and Tom Woods from the World Bank are key contacts. Looking at Nigeria and Ethiopia as pilot countries. They are still working through the use cases.
  • Kelly: They have struggled a little to find their path. Might suggest PSM technical team, and his consultants, and Gates talk at a technical level. Their current focus is not on country implementation is at a global level re: transferring info across info systems. They also might not have funding (yet)
  • Kelly: There is increasingly a feeling that for a tracking/dispensing tool there will need to be a way to track batches or lots from a safety standpoint; capturing adverse reactions and counterfit. This is where OpenLMIS could fit in. There is confusion around standardized labeling and QR codes/barcodes. Desire to use QR code to replace other language on packaging. Ability to read a QR code is important
  • Ashraf: practically, vaccine vials are small and dont have space for large barcode to fit. 
  • QR code only sends data one direction but it doesnt pull any data back. WHO guidance doesn't have a definition 
  • →LB can make connection via email to Gaurav & Brian

Transitional Workstream Update: Partnership search

 PDF of slides presented: 2020-11-10 GC Meeting Update (1).pdf

  • Candidate Update
  • Status of co-creation sessions with candidates
  • Process and expectations for final voting (Rebecca)
    • Off cycle 90 minute call on Monday Nov 23rd
      • present final side-by-side comparison of what each partner is offering/proposing
      • Jean: Confirmed availability for meetings on 18th and 23rd
      • LB: confirmed availability for first hour of both meetings
    • Review of voting members
      • If you are a voting member and cannot attend the meeting on the 23rd, please select an alternative representative to attend
    • Update on Value of Data workstream
      • LB: Is there a plan to publish the findings from this? Gaurav: Yes we want to share this as widely as possibly. We are standardizing our data collection to enable smooth analysis and can be shared/benefit others
      • Ashraf: What is included in the country costing assessments? Gaurav: include line items that are required to continue running OpenLMIS over a year for example; to help us understand the proportion of that operational cost is the monetization of data able to cover. Ashraf response: highlight that this is in country's interest- to offset costs. This is how the Enterprise Support conversation dovetails

Operationalizing our Enterprise Support Model

Discussion/feedback from this group

Brandon Bowersox-JohnsonKim Couri
  • Changes being made to our approach based on your feedback last month
  • Update on status of country-level conversations & Commitment Status
  • Reflections from this process
    • Could have used a longer lead time for orienting countries and partners into this process
  • We need to reset our timeline:
    • Scenario 1: VR uses current grant funding to give free 6 month trial of Enterprise Support
    • Scenario 2: Continue to sell plans and don't shift approach
    • Scenario 3: Pause and wait for handover partner to market and sell these plans
  • Discussion re Strategic approach: 
    • Ashraf: Their country teams are generally hesitant to commit to anything until they know more about the sustainability and who the handover partner is; what synergies they are proposing and what level of services they would offer. Prefer for option #3
    • Jean: PSM concerned with the handover partners; all are private companies so have different pricing structures. Concerned that proposed pricing would change. Prefer for option #3. Are Mozambique being charged for both systems? Yes it would be for both systems. In future state once they are integrated it would be integrated into one system
    • Gaurav: In the pdf we don't say what happens if they do not sign up. If we are thinking on scenario 1 we want to make sure countries realize what services they are getting for free (what is enterprise support and what is not). Brandon: We will be adding this back into our marketing materials to clarify


Conferences and Meetings

Conferences provide the community the opportunity for OpenLMIS members to speak or represent the OpenLMIS software and community in public forum.


Upcoming (Virtual) Conferences for 2020 (let's add them here!)

  • Global Health Supply Chain Summit
    • Nov 9-20th (virtual)
  • Global Digital Health Forum 
    • December 2020 (virtual)
    • OpenLMIS core team submitted abstracts

Opportunities documentation

Definitions to use shared terminology:

  • Implementation opportunity: an opportunity for an implementation or deployment of the OpenLMIS software.  Usually this is done at a national or sub-national level within a ministry of health. This can also include feature work which would be done within the implementation and contributed back to the global codebase.
  • Community opportunity: a funding opportunity to support an organization or individual to work directly on the global codebase and/or administrate the community processes. This may include funding specific features on the community roadmap.

Country implementation opportunities:

  • This Trello table is being updated on an ongoing basis; to help the core team to track and manage implementation opportunities, but also provides a detailed snapshot of the scope and status of current implementation opportunities for stakeholders.

Community Opportunities:

  • New Trello table! Similar to the above table, this tool is being used by the stewards to track our exploring of new product opportunities and partnerships

Study Tours:

  • Study Tours wiki page tracks applications received, study tours completed, and other key milestones related to OpenLMIS Study Tours (this activity is no longer active due to COVID-19)

Community and Product Updates
Product Updates
Community Updates

ATTENDANCE:  Rebecca Alban (Unlicensed)Brandon Bowersox-Johnson, Lindabeth Doby, AshrafBrian TaliesinCarl LeitnerGaurav BhattacharyaJean MillerJosh ZamorJakub Sławiński, Kelly Hamblin, Sierra PetroskyWesley BrownKim Couri