Nigeria partners working session- SOW review

Date: April 30, 2021

Participants: Rebecca Alban (host), Dauda Majanbu, Trevor Lambiotte, Gaurav Bhattacharya, Dean Tebbutt, Brandon, Brian Taliesin, Ashraf Islam, Adewole Adefalu, Christine Lenihan, Olawle Lateef Durosinmi-Etti, Jaku Slawinski, Kim Couri, Miranda, Wes Brown

Reference documents

Objectives for today:

• Review of 2 part contracting approach required by Gavi

• Walk through key aspects of proposed SOW and collect high level comments re:

  • Review of Scope of Proposed activities (Word doc)

    • realistic (particularly phased approach including health facilities? Anything missing? achievable? Any red flags?

  • Timeline

  • Review of functional areas (Excel doc)

    • (if time allows)

• AOB

Contracting

There are two parts of this project, which are moving at different paces.

1. The first is rolling out the OpenLMIS COVID-19 module, which we would like to do quite quickly by contracting CHAI, JSI or VillageReach as these were providers selected through a COVAX-related RFP that our PEF team ran. Selecting one of these providers will allow us to contract quickly using PEF funds. (not a competitive bid process)

2. The second is rolling out OpenLMIS in its entirety, which will be done along a longer time horizon and will require to run an RFP, do the review and selection process etc. and will be funded through the HSS grant. From an accountability and project management perspective, we would like to contract one provider, who could then sub out different pieces of work to other partners (A competitive bid process)

-Re partner configuration, below is a recap of each partner’s capabilities and desired roles:

• Any Q&A or inputs re: partner configuration?

  • Ashraf: no problems with approach

  • Gaurav: Are the funds coming from central or country? EPI must be in agreement; requires joint decision-making from central and country EPI. What does PEF stand for? Partner Engagement Framework. Christine: In Moz where we have PEF Grants its a decision with the govt and partners work with Gavi to determine the SOW. Action item: confirm what PEF significance is. Could be contracting mechanism

  • Question for CHAI: have FP dashboards built for family planning work; were involved in immunization work as well - for programmatic tools and the tech side

Ashraf: Small opportunity to begin with; workable to have all in the partnership, each with respective roles. If there are overlaps we could carve out specific areas of interest (between JSI and CHAI for example). We have been working a long time with eachother, we can figure out where we each fit in

Gaurav: less risky if we all work as a consortium on this. No opinions on COVID Ed initially; deployment will still be large

Ashraf: Was there any requirement to include local organization? This was mentioned but not a requirement for the lead implementer

Gaurav: Will this be a RFP or will it be single-sourced to OpenLMIS? We don’t have that in writing, but the COVID-Edition would be sole-source (or something similar) but the subsequent contracts would require a RFP

Christine: Would the subsequent contracts be for routine immunizations or RI plus other programs? We think it would be RI plus other programs, however that is not totally clear

Brian: Will be good to describe how we would work with the local partner Sydani (who is supporting the NPHCD and are playing an active role in the planning).

Brian: Are we able to put forward names of key personnel listed in the SOW?

1. Project Manager

2. Supply Chain Domain Expert

3. Technical Architect

4. Senior Developer

5. Business Analyst

6. Trainer (users)

7. Trainer (system administration)

SOW Comments:

Next Steps: