Bottom-Up Quantification (BUQ)
Goals/Scope
The Bottom-Up Quantification (BUQ) feature represents a significant advancement in the field of healthcare supply chain management, specifically in the context of demand forecasting and inventory management. This functionality is designed to automate the process of quantifying medical supplies and pharmaceuticals needed at various levels of the healthcare system, from local clinics to regional hospitals, thereby ensuring that the right quantities of medical supplies are available where and when they are needed. This automation reduces human error, increases efficiency, and enables more accurate forecasting of medical supply needs, ensuring that healthcare facilities are better equipped to meet patient needs.
Background
Following the implementation of Essential Health Commodities (EHC) Quantification Guidelines since 2019, much has happened due to various changes in the supply chain of health commodities. One of the key milestones in recent years is the full automation of bottom-up quantification process leveraging OpenLMIS platform. This change necessitates capacity building to healthcare workers across all levels of supply chain to be able to use the automated processes for demand forecasting.
User Stories
How the BUQ form is filled at the Facility level
# | Title | User Story |
|---|---|---|
1 | Login to OpenLMIS | As a Health Facility In-charge, I want to be able to login into the OpenLMIS. |
2 | BUQ menu
| As a Health Facility in-charge, I want to be able to see the BUQ menu in my account. |
3 | Prepare BUQ sub-menu | As a Health Facility in-charge, I want to be able to see “Prepare BUQ” as sub-menu under BUQ menu. |
4 | Create/Authorize Forecasting | As a Health Facility in-charge, I want to be able to see “Create/Authorize Forecasting” as sub-menu under BUQ menu. |
5 | To prepare BUQ | As a Health Facility in-charge, I want to be able to prepare BUQ by selecting the financial year and click “Prepare” button. |
6 | To Create/Authorize Forecasting | As a Health Facility in-charge, I want to be able to see my facility and the period I have prepared and click “Forecast” button. |
7 | Filling Facility Demand Forecasting Form | As a Health Facility in-charge, I want to be able to verify and update verified annual adjusted consumption and update forecasted demand columns. |
8 | Select Remarks | As a Health Facility in-charge, I want to be able to select remarks when there is change between annual adjusted consumption and verified annual adjusted consumption columns. |
9 | Add Source of Fund | As a Health Facility in-charge, I want to be able to update the amount used last year and make fund projections for each indicated source of fund and save. |
10 | Submit and Authorize | As a Health Facility in-charge, I want to be able to Submit and Authorize the form. |
How the BUQ form is filled at the District level
# | Title | User Story |
|---|---|---|
1 | Login to OpenLMIS | As a District Pharmacist, I want to be able to login into the OpenLMIS. |
2 | BUQ menu
| As a District Pharmacist, I want to be able to see the BUQ menu in my account. |
3 | Approve sub-menu | As a District Pharmacist, I want to be able to see “Approve” as sub-menu under BUQ menu. |
4 | List of facilities | As a District Pharmacist, I want to be able to see the list of the submitted forms from the facilities which I supervised. |
5 | Approve | As a District Pharmacist, I want to be able to verify submitted demand forecast forms and approve. |
6 | Rejection | As a District Pharmacist, I want to be able to reject the submitted form and select pre-defined reasons for rejection. |
How the BUQ form is filled at the Regional level
# | Title | User Story |
|---|---|---|
1 | Login to OpenLMIS | As a Regional Pharmacist, I want to be able to login into the OpenLMIS. |
2 | BUQ menu
| As a Regional Pharmacist, I want to be able to see the BUQ menu in my account. |
3 | Approve sub menu | As a Regional Pharmacist, I want to be able to see “Approve” as sub menu under BUQ menu. |
4 | List of facilities | As a Regional Pharmacist, I want to be able to see the list of the submitted facilities which I supervised from different district within the region I supervised. |
5 | Approve | As a Regional Pharmacist, I want to be able to verify submitted demand forecast forms and approve. |
6 | Rejection | As a Regional Pharmacist, I want to be able to reject the submitted form and select pre-defined reasons for rejection. |
How the BUQ form is filled at NQT (MOH/PORALG) level
# | Title | User Story |
|---|---|---|
1 | Login to OpenLMIS | As a NQT member , I want to be able to login into the OpenLMIS. |
2 | BUQ menu
| As a NQT member, I want to be able to see the BUQ menu in my account. |
3 | Approve sub menu | As a NQT member, I want to be able to see “MOH/PORALG Approval” as sub-menu under BUQ menu. |
4 | List of facilities | As a NQT member, I want to be able to see the list of the submitted forms grouped per facility type from all regions in the country. |
5 | Approve | As a NQT member, I want to be able to verify submitted demand forecast forms and approve. |
6 | Rejection | As a NQT member, I want to be able to reject the submitted form and select pre defined reasons for rejection. |
BUQ Process Flow Chart
Recordings
How the BUQ form is filled at the Facility level
“Prepare BUQ” page
“Create/Authorize Forecasting” page
How the BUQ form is filled at the District/Regional level
“Approve” page
How the BUQ form is filled at NQT (MOH/PORALG) level
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