November 13, 2018

Monthly OpenLMIS Governance Committee Call. This meeting includes members of the governance committee, as well as anyone else interested in participating.

Time

7:00 - 8:00 AM PST - Seattle
10:00 AM to 12:00 PM EST - New York, DC
3:00 PM CET - Geneva, Copenhagen (4PM during daylight saving time of the year)
5:00 PM EAT - Dar (6PM during daylight saving time of the year)

Call Details

Join Zoom Meeting https://zoom.us/j/377281719

One tap mobile +16699006833,,377281719# US (San Jose) or +19294362866,,377281719# US

Dial by your location: +1 669 900 6833 US (San Jose) or +1 929 436 2866 US
Meeting ID: 377 281 719
Find your local number: https://zoom.us/u/byw2qkHOU

Action items for next call 11 Dec 2018

Action Items from September Governance

Rebecca draft TP document for signature
Rebecca to finalize language for TP logo
Ashraf to provide link for Zambia FE
Mary Jo and Ashraf to create comparison Matrix for different OpenLMIS versions and products
Letter to be sent to Permanent Secretary in TZ to request data: Mary Jo to provide Ashraf with a letter for him to submit

Notes

Topic	Who	Notes
Introductions and Call opening Notes from October Governance call October Notes	Carl Leitner	Roll call and quick introductions by all the participants.
We are on Discourse!	Wesley Brown & Rebecca Alban	Wes: Claim Your Account: https://forum.openlmis.org/t/how-to-claim-your-account/831 Set up your email notification preferences Set up notifications for specific topics @ mention other users We are no longer allowing email creation of new topics to encourage users to use the website and editor. Once you've posted many times you can use tags. Introduce Yourself: https://forum.openlmis.org/t/introduce-yourself/832/6 FAQ: https://forum.openlmis.org/faq Rebecca- our Opportunities/Inquiries google group was also migrated to Discourse- folks will now have to login to see these exchanges rather than get emails is email forwarding a possible option? TO DO Rebecca Alban and Wesley Brown to follow up and test out the inquiries google group migration and ensure main member are signed up and see the new way to follow along.
OpenHIE Supply Chain Interoperability	Brandon Bowersox-Johnson & Craig Appl (Unlicensed)	VillageReach and Ona are co-chairing the OpenHIE Supply Chain Subcommunity. Short presentation of the value statement: https://wiki.ohie.org/display/SUB/Value+Statement+for+an+Integrated+Health+and+Supply+Chain
Update on Sustainability Work	Resonance Team	29 Jan 2019 was the date decided for the "midterm checking' meeting in Washington, DC If you need help with travel, talk to Kaleb Team will be setting up interviews in the coming days; If there are any documents that are relevant to the sustainability work, there is a document repository here: Documents for Research on OpenLMIS potential
Bidding Coalitions- process discussion	Rebecca Alban	How can we streamline our process for putting together community bids? Would it be helpful to have some community norms around how we structure partnerships for bids? For example: the partner who has presence on the ground has priority Do we have a preference for submitting one joint 'community' proposal, or are we open to submitting multiple competing proposals? One idea is to recognize who are 'Implementing partners' and 'Technical partners' -and how they can work together; We could create a space on the wiki to that everyone is aware of Trusted Partner capabilities (share slides/capability statements) Some bidding scenarios include: Discussion: Ashraf: Given our experiences we've had, I feel option 2 seems reasonable and provides good value to the country (if we can provide competition). Stew: Being on the evaluation side of the proposals, a question asked is does the country have to manage both partners? Mary Jo Kochendorfer (Deactivated): There can be a prime and sub situation where an implementer only liaisons with one organization. Carl Leitner: encourages the community to not do "teaming" agreements where on tech partner only works with one implementing partner. Stew: "clients" will want to know if the tech partner changes and there should be standard language in the proposal if the sub-contractor changes. Ashraf: highlights that with Global Fund and USAID will have more ridge rules around prime and sub relationships. Carl Leitner: can we track our overall success rate of our proposals? We should be reflecting on what worked and didn't. Ashraf: it would be up to organization to share what details they want with the community Stew: Cautionary of how we evaluate our "success" and failures in going after bids/opportunities because we could discourage people putting in bids if they think they will "lose". Use caution with this metric. Brandon Bowersox-Johnson: regarding sharing the results of who partnered, what happened and what the decision was. Should we give preference to partners with an on-the-ground presence? Brandon doesn't think we should at this point in time.
Trusted Partner Update	Rebecca Alban	Core team is finalizing a document for Trusted Partners to sign to show their commitment to comply with OpenLMIS community principles. The purpose of this is to promote a culture of transparency and clarify expectations for Trusted Partners Trusted Partner logo guidance on logo usage and the logo files have been added to Trusted Partner document. We decided not to worry about trademarking at this time; intellectual property should be lumped in with other sustainability work Here is the new TP logo: Trusted Partners are developing slides to present at the GHSC OpenLMIS event- increase visibility as partners TO DO Check in with organizations to see if we extract capability information so that we have capability statements on our website. TO DO Rebecca Alban Send around the Trusted Partner statement of support for review before finalizing.
MoH Contacts?	Rebecca Alban	OpenLMIS Community Lunch Meeting -Who can help? (If you can, I'll follow up with you over email) Chris Opit may have some contacts.
Next Governance Meeting-reschedule?	Rebecca Alban	Our next meeting is scheduled for Dec 11th (which is during the Global Digital Health Forum)- how many folks are going? Should we reschedule governance meeting?
Conferences and Meetings Conferences provide the community the opportunity for OpenLMIS members to speak or represent the OpenLMIS software and community in public forum.	All	Conferences Global Health Supply Chain Summit (GHSCS) Lusaka, Zambia, November 28-30 http://ghscs.com/ Approved abstracts: Interoperability: Health and Supply Chain information systems to achieve maximum impact OpenLMIS Expansion in Mozambique: A collaborative success story Visualize, Analyze, Improve: Development and Use of the EPI Dashboard in Mozambique Integrating systems to provide end to end visibility: Supplying remote health facilities with critical commodities takes more than one system. Global Digital Health Forum Washington, DC December 10-11th Abstract to participate in panel accepted ''Facilitating collaboration to accelerate, scale and improve digital health global goods '' OpenLMIS poster Digital Square Global Goods Implementers Meeting-Dec 13 2 members of OpenLMIS core steward team to attend Angola Linking facility data (Connect-A-Thon) Postponed World Health Summit for Digital health principles Launched Principles of Donor Alignment for Digital Health -details available here Global Good Guidebook was presented (OpenLMIS is featured in here)- details available here Reproductive Health Supplies Coalition- General Meeting March 25-28th in Kathmandu, Nepal https://www.rhsupplies.org/microsites/gmm2019/ → Who from this group will be attending? We could put together a working group to focus on the RH tools that contain supply chain data Please let Carl Leitner know if you plan to attend Meetings OpenLMIS Community Lunch Meeting: being planned to dovetail with GHSCS conference Here is link to the Save the Date for circulation to your networks For details on schedule and meetings please see November Meetings in Lusaka, Zambia In-person Gap team meetings in Lusaka. Mary Jo: Maguette is seeking collaborators for proposing a session about GS1 and Supply Chain for the ICT4D conference in Uganda in April 2019.
Opportunities Roundtable Definitions to use shared terminology: Implementation opportunity: an opportunity for an implementation or deployment of the OpenLMIS software. Usually this is done at a national or sub-national level within a ministry of health. This can also include feature work which would be done within the implementation and contributed back to the global codebase. Community opportunity: a funding opportunity to support an organization or individual to work directly on the global codebase and/or administrate the community processes. This may include funding specific features on the community roadmap.	Rebecca Alban	Community implementation opportunities: This Trello table is being updated on an ongoing basis; to help the core team to track and manage implementation opportunities, but also provides a detailed snapshot of the scope and status of current implementation opportunities for stakeholders.
Comparison Matrix of Different OpenLMIS versions/products (put on Agenda in December meeting)	Carl	This is something that we can use with clients Would like to re-energize this activity: 1) who is interested in participating? FOLLOW UP Mary Jo Kochendorfer (Deactivated) & Ashraf will support on this 2) ISG is developing a set of functional requirements for SCM systems Draft document is accessible here Want the WHO functional requirements aligned with the ISG- hope to get all of these aligned
AOB
Community and Product Updates
Product Updates
Community Updates	Community Meeting

ATTENDANCE

Mattias Wiklund (Unlicensed), Brandon Bowersox-Johnson, Ashraf, Carl Leitner, Parambir S Gill (Unlicensed), Edward Wilson, Matt Berg, Rebecca Alban, Jakub Sławiński, Former user (Deleted), Gaurav Bhattacharya

RECORDING AND CHAT TRANSCRIPT

ADDITIONAL READING