2019-03-14 Gap Governance Meeting notes

Date

Mar 14, 2019

URL: https://zoom.us/j/655194422

Attendees

@Wesley Brown
@Matt Berg (Unlicensed)

Goals

Review status
Highlight or raise any risks
Review upcoming travel

Discussion items

Time	Item	Notes

Time	Item	Notes
	Check-in on Budget/Spending	See the table below (In Progress) The projections are high-level projections through the end of the grant. March may have more funding spent around the release time. Discussion:
	Contracting Update Any concerns or updates?	Double check the contract end dates. Contracts end 31 May 2019 Invoiced amounts will decline starting in April For JSI, there are some admin close-out costs in May; hopefully those will be covered by April coming under budget. (May time was not included in the estimate JSI provided.)
	Travel Requests	Please submit your USAID concurrence request to @Wesley Brown. @Wesley Brown To discuss with VR, SD, and countries and get possible numbers. @Wesley Brown to follow up with Clay about location (Kenya or Poland) Brandon: Would be nice to get plugged into the Kenyan (African in general) tech scene (iHub et al) Ashraf: Would be good to be able to leverage the local Ona team in Kenya Matt: Good to consider building capacity with SolDevelo given that they will be doing work on future OpenLMIS implementations, eg Angola. Matt: Given the attendees and stuff, I'm not sure the local tech scene connection will be that effective. Edward: It will require an intentional plan to connect with the tech scene. It won't happen automatically. It will take planning as an explicit trip objective. Wes: In Poland we do get way more access to more of the SolDevelo team members. Timeframe to make a decision is end of April or early May.
	February & March (Sprints 119 &120) - Gap Project Review Team Performance Please note that performance does NOT include meetings, design work nor testing. Points do not reflect all the work completed but are the best measure at this time and help us understand where the effort is during the sprints.	Team Feedback: Across the board: Wes: Last 2 sprints have had lower velocity a bit. We are getting to the last few, harder/surprising things to finish for v3.6 (kits, documentation, production-ready reporting stack, etc). Ona There have been a number of scoping changes on the DHIS2 work over the last three sprints. We had 2 people on leave for Sprint 120, which caused a reduction in accomplishments JSI Kitting was not an area that the team already had experience with and so more time was spent on the design (with Josh) and some technical debt had to be "paid" to continue work on the feature Next two sprints are expected to be larger MTG Tracking the velocity a little "tighter", has helped to keep a consistent level of work for each sprint
	Risks for 3.6 Please share if you feel there are any key risks to completing 3.6 on time and with the defined scope.	3.6 Feature List Report capacity meeting DHIS2 delivery Kits Shipment File Import Notifications Performance improvements

Gap Project Spend

We are currently doing some reallocation of funds so these numbers may shift.

							ESTIMATE	ESTIMATE	ESTIMATE	PROJECTION	PROJECTION	PROJECTION	PROJECTION	PROJECTION
Grant Amount	April	May	June	July	August	September	October	November	December	January 2019	February 2019	March 2019	April 2019	May 2019
$1,400,008.30	$30,314.37	$72,690.00	$82,261.00	$93,969.02	$135,528.00	$100,743.00	$119,013.00	$172,995.00	$104,128.00	$148,374.00	$147,498.00	$106,748.00	$65,243.00	$28,117.00
% of total	2.17%	5.19%	5.88%	6.71%	9.68%	7.20%	8.50%	12.36%	7.44%	10.60%	10.54%	7.62%	4.66%	2.01%
								Travel
YTD (thru December) Spend
$911,641.39
65%