CHAI/VillageReach + Global Fund - Rapid COVID Response

Date: Mar 26, 2020

Participants: @Wesley Brown , Guarav Bhattacharya (CHAI), Iain Barton (CHAI), Mathieu Courtois (Global Fund)

Meetings:

(Guarav, Iain, Wes)

Notes:

Limited rollout, specific to COVID response
Limited products, and configuration
Quickly spin up instances in the cloud
OLMIS - Wambo interface
- Guarav - May be easier to interface with the country warehouse rather than Wambo
- Ian - Lacking a interface between Wambo
- For MVP, just focus on interface with warehouse
Data Ownership
- Guarav - Ministries should own their data and be able to benefit from it
What is the max time we have to define and create the MVP
- Iain is looking for a very fast response on this, having a high-level idea of the MVP by the end of the week

(Guarav, Wes)

Notes:

MVP Ideas
- Limit to COVID Products
- Stock management and requisitions
- Include any facilities that might need PPE
  - Should be able to request items
  - Push system (?) where national-level sets the orders
    - National level users can create requisitions for facilities
- Proof of delivery based on created orders
Might want to leverage CCE equipment tracking for ventilators
Ability to get pipeline information (stuff being ordered) in the order fulfillment in OLMIS
- Or maybe from OLMIS into Wambo for reporting?
- Perhaps Wambo into OLMIS reporting?
Setup "Global" OLMIS instance, each country would be a facility in the global instance
- Automated Import or manual entry of usage data
- Country requisitions could be created from this global instance and then passed on to Wambo to fulfill
- The "Buffer Warehouse" is a complication, if this is modeled as a facility then how do country facilities request from it?
Wambo Integration
- This could be a lot of work and we're not yet sure how that would look
- Likely part of a future phase
Akin is working closely with a dev contractor in Nigeria who would do the work
- Akin and I would work together to ensure that this work is done well
- Are marginally familiar with the system

Questions

How do we simplify the User and Facility setup?
- Perhaps we could use the WHO list for facilities?
- Users - ?

(Guarav, Iain, Wes, Mathieu)

Notes:

Mostly a discussion on how Global Fund can source and procure the PPE and other products.

2 Main options for sourcing:

(Guarav, Wes)

Notes: Just further discussion on the MVP and how the buffer warehouse could be implemented in the global instance.

(Guarav, Satish, Brandon, Wes)

Notes:

Brandon: Might be possible to set up everything within a single instance of OpenLMIS (using the permissions and configuration options)

Need to determine what custom work would be required for the initial MVP:

@Wesley Brown Email SolDevelo about possibility to assist in this work in the near future

CHAI will work on concept note for team to review tomorrow

(Gaurav, Satish, Mathieu, Kevin (Global Fund), Steven Harsono, @Wesley Brown , @Josh Zamor )

OpenLMIS integration is normally through flat files
- Need to have consistent product identifiers - ie, GS1
What messages would we need to pass?
- PO (ish), ASN
- OLMIS has a simplified order that is sends out
- OLMIS receives a similarly simple file back from the Warehouse/ERP
Wambo
- Purchase Requisition is what we would be creating in Wambo (from OpenLMIS)
  - This would then get processed and turned into a Purchase Order by the Wambo system
- ASN refers to individual PR line items, down to the lot leve
- Integration does support csv files
- There are some other country-level fields that would need to be filled out
  - This would likely need to be manually filled out if we're going to this quickly
- Will need to figure out how to translate between OLMIS and Wambo Product Lists
  - Feed OpenLMIS data directly from Wambo so the data is consistent