Reporting Rate

Whereas District warehouses will submit requisitions on a monthly basis, Provincial warehouses will submit them on a quarterly/trimestral basis. While calculating reporting rates, though, we don’t want to distinguish between District and Provincial warehouses. It would be preferable to instead simply distinguish between Health Facilities and Warehouses regardless of the warehouse’s type. We’ll thus compute Health Facilities’ reporting rate based on whether they submit requisitions, and calculate each warehouse’s reporting rate based on whether they take physical inventories.

Months are considered to end on the 20th. Warehouses are expected to perform a physical inventory at the end of the month which, for our purposes, means anytime between the 15th and 20th. Any physical inventory taken outside of this range is considered irrelevant. Taking November as a concrete example:

• Physical inventories taken between November 1 and 14 should be ignored.

• The most recent inventory taken between November 15 and 20 may be considered representative of the warehouse’s stock for the November period.

• Any inventory taken between November 21 and 30 should be ignored.

On an unrelated note, we don’t currently have a reliable way of knowing how many facilities were in use during any past period. We therefore can’t calculate previous periods’ reporting rates with precision. Rather than limiting reports to displaying only current reporting rates, it would be ideal to:

1. Calculate previous rates using the system’s current set of facilities as the denominator.

2. Add a disclaimer to the reports highlighting this source of inaccuracy.