AGENDA:

Item	Time	Lead
Software Development Update Releasing OpenLMIS Ref-Distro 3.0.1 this week. It has many bug fixes and a few functionality improvements; this release is backwards-compatible. View issues in JIRA. Likely we will release OpenLMIS Ref-Distro 3.0.2 in April prior to releasing 3.1.0 in May. Mary Jo and Tenly are also working on a recorded demo and other supporting materials (powered by logo, etc) OLMIS-2125 - Getting issue details... STATUS	5 min	Brandon Bowersox-Johnson
Reporting and Analytics Review Reporting and Analytics. Are these the key users for reports? Discuss and review the key features and report types needed at each level. Outline what is the acceptable base skill set (what programming skills), budget, and level of effort to support ad-hoc reporting and report template authoring? Every implementation will require ongoing support for both reporting (new templates) and ad-hoc analysis. Define what OpenLMIS wants to achieve, what level?	30 min	Brian Taliesin
New Feature Request from Malawi Batch view of requisitions for approval OLMIS-2187 - Getting issue details... STATUS Is it global or only specific to Malawi? Global vs. Project-Specific Features May be needed in Liberia VIMS had a similar request need others? Discuss whether Product Committee has guidance on whether to address globally in the short-term	25 min	Brandon Bowersox-Johnson
Stock Management Provide a brief update on status and walk members through physical inventory and adjustment workflows. physical inventories can be done at any point and not on a schedule. Demo videos are uploaded to Stock Management Sprints implementing adjustments, not sources and destinations yet. Stock Management: Question #6 on lot management. Please share the current approach and let PC members weigh in on the approach and highlight any issues or other approaches. Lot Management for Stock Management Service There is an open question. What would the business process be if a country set up the OpenLMIS without lot feature but later turn it on. How will the system handle the historical data.	If time, otherwise please provide links.	Shiyu Jin (Deactivated) (please make sure to ask and raise up question 6)
Update on requests from the Governance Committee Functional spec toolkit is up on Confluence - Functional Specification Template Publish current implementation's roadmaps publicly Update from Ashraf (Cote d'Ivoire, Zambia, Tanzania) Update from Mary Jo (Benin and Mozambique) Merging roadmaps to see across all implementations and 3.x Blocked by first step	no update

ACTION ITEMS:

ATTENDANCE:

New attendees today! We did introductions of each person at the start of the call (watch video recording below).

Brian Taliesin, Chris George, Christine Lenihan, Gaurav Bhattacharya, Jake Watson, Josh Zamor, Kyle Duarte, Nuran Adris Mallya, Parambir S Gill, Sam Im, Brandon Bowersox-Johnson, Tenly Show, Shiyu Jin, Ashraf Islam

NOTES:

Software Development Update

Brandon Bowersox-Johnson provided a quick update. See summary in agenda above.
No questions from the attendees.

Reporting and Analytics

Brian Taliesin introduced the topic and the key questions to address (see agenda above).
"Are these the key users for reports?"The group provided feedback on the personas, especially the Technical Administrator. We updated the Reporting and Analytics wiki page based on committee input.
"Outline what is the acceptable base skill set..."This was discussed during the persona conversation and the wiki was revised.
"Discuss and review the key features and report types needed at each level." We briefly discussed dashboards and the other types identified, but did not reach any conclusions. This is an area the Committee could address further.
"Every implementation will require ongoing support..." We did not begin discussion of this.

New Feature Request from Malawi

Brandon Bowersox-Johnson provided a quick summary of the feature request and the context.
Ashraf Islam: This feature does have global applicability. The horizontal scrolling of this proposed table may be excessive. In Tanzania, staff would be reviewing 20-30 facilities' requisitions at once. (We briefly confirmed that the Product column at the left would always be visible.)
Jake Watson: The implementation team can deal with the layout design to avoid scrolling. Looking at the big picture, there are additional core requirements that need definition and need to be addressed for this feature set to be acceptable. Examples include budget feature, and issues when a product has different prices over time (some stock was acquired at once price, while other stock was acquired at a different price). There are lots of needs around this: budgeting, rationing product to fit a budget, having different price schedules.
Ashraf Islam: In Tanzania, the budgets are tracked in Epicore. OpenLMIS is not intended to be a financial app. It should be the ERP's job to track finances. The ERP should expose an API to make snapshot budget balances available so those could be viewed at the time of requisition review/approvals. We need to consider outside tools as the budget tools as we consider how OpenLMIS should fit in.
Would there be a notice to the facility that the quantity they requested was adjusted at a higher level during approvals? Brandon answered: Currently, OpenLMIS 3 can send an email notification to the facility users who initiate requisitions in OpenLMIS to notify them when a requisition from their facility and program is approved or rejected. The notifications do not explicitly say a special message when the quantity is reduced. But hopefully that email encourages them to open the software and see if there are any changes or comments. That is the current status of OpenLMIS 3, and adding a special message would be a future feature for the roadmap, if desired.
Jake Watson: There is a concern about reducing the approved quantity to fit the district budget. When that happens, do we lose the data and the visibility about what the facility really needed? Ideally, there would be a way to report on this—to make it visible and transparent that a facility's request was cut because someone at a district approval level needed to meet a budget. Maybe OpenLMIS could build in "policies" to help address or programmatically enforce this.
Ashraf Islam: Right now OpenLMIS 3 does not connect with Stock Management. When the district approver is reviewing and adjusting requisition approved quantities, it is possible that they would adjust it to fit a budget but they might still be setting quantities for dispensing that are not actually available at the warehouse. Once there is a connection with Stock Management, it would be important for this kind of screen to also help the user know as they change quantities whether those quantities are available at the warehouse. You cannot dispense more than is available!
Other meeting attendees also spoke up to say that this feature does have some global applicability and value.
What is the next step to determine if this becomes a core feature, and would it be added in time for Malawi? Brandon answered that the Product Owner, Mary Jo, will review the committee's feedback from today's meeting and help determine if this becomes a priority or where it falls. Today's meeting is about gathering input from the Product Committee on this matter, not making a final decision.

Stock Management

Shiyu Jin provided an update and used screen sharing to give a quick review of the User Interface for the new Stock Management functionality coming in OpenLMIS 3.1.
Ashraf Islam: Is there a way to make an adjustment while doing inventory? Basically, if the inventory finds a difference (we expected 200 units but only find 10 units), the user needs to record why. There are SOPs that may require the clerk doing inventory to also record the reason to explain any change in balance. For large discrepancies, there may be an investigation process that is triggered.
- Brandon described that currently the UI does not allow users to record adjustments and reasons while conducting a physical inventory. This came up in some of the conversations among developers, but Brandon is not sure if the BA research identified this as a need or priority. For now it's not included in scope.
We did not get to discuss Question #6 (mentioned on the agenda).

RECORDING

Video: OpenLMIS Product Committee-20170328 1241-1.arf (download the WebEx video player here)

ADDITIONAL READING: