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Goals/Scope
With VIMS it is expected that the IVD form will be sent to district and DEVO or her designee will enter the IVD form into VIMS. Some limited number of facilities who were supplied with computers and happens to have internet connection, they can enter the IVD form, ino VIMS on their own. However such well equipped facilities are exceptions. That's why, for the short-term VIMS assumes that the IVD form will be entered by the district, for the facilities they supplies to.
Once the IVD form is filled up, VIMS will have current stock status data as well as historical consumption, and % used as buffer, to recommend quantity to supply. DEVO can review, adjust and approve the quantity to supply.
In some cases facilities come and collect supplies from the district or in other cases DEVO sends the supplies to the facility. Sometime DEVO also make rounds of visits covering multiple facilities. During such visits DEVO also perform supervision of the facilities. Supervision includes, reviewing performance monitoring indicators (see list above), checking patient/daily activity logs, bin cards, physical inventory, refrigerator check, temperature log check, VVM status, etc. In some cases such visits also involve repair/replacement of malfunctioning refrigerators, freezer, icebox, vaccine carrying cases, VVM monitors, etc.
VIMS expects to develop reports that the DEVO can print from carry with him during her supervisory visits. Such reports should contain a summary of indicators the DEVO typically uses during supervisions.
Performance monitoring through indicators:
meeting monthly and annual targets
achieving high coverage ratio
achieving low drop-out rates
achieving low wastage rate
avoiding adverse temperature events with the refrigerator
accurately reporting AEFI incidents
Background
Health facilities that provide vaccination services are required to report to IVD, through monthly IVD forms. Facilities also reports to HMIS department through HMIS forms. The district typically enter the data from IVD form into WHO DVDMT form. Excel based DVDMT form is send to regions/national who aggregate data from districts to prepare consodilated DVDMT report. Due to late reporting and high data volume involved, there is a typical lag of 2-3 months to prepare DVDMT report. IVD uses the data from DVDMT for internal reporting. Data is also shared with WHO local and WHO Afro. UNICEF also received data from DVDMT.
IVD form is a monthly reporting form. It is reported to district (DEVO). From the IVD form, DEVO uses the stock status data, vaccinations, and other factors such as planned outreach activities and buffer stock level to calculate the quantity to deliver.
Assumptions
All users are expected to know how to use basic Internet tools.
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