[VIMS] Routine Immunization : configuration and setup ESTIMATION

Goals/Scope

With VIMS it is expected that the IVD form will be sent to district and DEVO or her designee will enter the IVD form into VIMS. Some limited number of facilities who were supplied with computers and happens to have internet connection, they can enter the IVD form, ino VIMS on their own. However such well equipped facilities are exceptions. That's why, for the short-term VIMS assumes that the IVD form will be entered by the district, for the facilities they supplies to.

Once the IVD form is filled up, VIMS will have current stock status data as well as historical consumption, and % used as buffer, to recommend quantity to supply. DEVO can review, adjust and approve the quantity to supply.

In some cases facilities come and collect supplies from the district or in other cases DEVO sends the supplies to the facility. Sometime DEVO also make rounds of visits covering multiple facilities. During such visits DEVO also perform supervision of the facilities. Supervision includes, reviewing performance monitoring indicators (see list above), checking patient/daily activity logs, bin cards, physical inventory, refrigerator check, temperature log check, VVM status, etc. In some cases such visits also involve repair/replacement of malfunctioning refrigerators, freezer, icebox, vaccine carrying cases, VVM monitors, etc.

VIMS expects to develop reports that the DEVO can print from carry with him during her supervisory visits. Such reports should contain a summary of indicators the DEVO typically uses during supervisions.

Performance monitoring through indicators:

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  • meeting monthly and annual targets

  • achieving high coverage ratio

  • achieving low drop-out rates

  • achieving low wastage rate

  • avoiding adverse temperature events with the refrigerator

  • accurately reporting AEFI incidents

Background

Health facilities that provide vaccination services are required to report to IVD, through monthly IVD forms. Facilities also reports to HMIS department through HMIS forms. The district typically enter the data from IVD form into WHO DVDMT form. Excel based DVDMT form is send to regions/national who aggregate data from districts to prepare consodilated DVDMT report. Due to late reporting and high data volume involved, there is a typical lag of 2-3 months to prepare DVDMT report. IVD uses the data from DVDMT for internal reporting. Data is also shared with WHO local and WHO Afro. UNICEF also received data from DVDMT.

IVD form is a monthly reporting form. It is reported to district (DEVO). From the IVD form, DEVO uses the stock status data, vaccinations, and other factors such as planned outreach activities and buffer stock level to calculate the quantity to deliver.

Assumptions

• All users are expected to know how to use basic Internet tools.

User Stories

	Title	User Story	Label	Importance	Notes

	Title	User Story	Label	Importance	Notes
1	Permission to approve IVD form	As an Admin, I should be able to give/deny permission to Approve IVD Permission to a supervisory node	VIMS	Must Have
2	Configure product doses	As Admin, I should be to manage doses of vaccination that apply for each product for coverage calculation, check which product track male / female population so that only tracked products / dozes are enable in data entry form	VIMS	Must Have	Open
3	Hide/show pages	As Admin, I should be able to configure and hide pages which I don't collect data for.	VIMS	Must Have	Open
4	Program Data	As a Logistician, I would like to have the ability to enter expected wastage for a product… so that I can replicate the program data information and keep an appropriate amount of stock on hand. min-max levels expressed in weeks for the different levels of the health system (e.g., facility, DVS, RVS)… so that I can replicate the program data information and keep an appropriate amount of stock on hand. expected coverage for an antigen… so that I can replicate the program data information and keep an appropriate amount of stock on hand.	VIMS	Must Have
5	Routine Immunization performance summary	As the EPI program manager, I would like to summarize my routine immunization performance data so that I can easily submit the annual WHO/UNICEF Joint Reporting Form (JRF).	VIMS	Must Have

Diagrams

Open

Dependencies

Availability of internet, well maintained warehouse / stores

Open Questions

As a DIVO, I would like to switch between English and Swahili views of the language… so that I can more easily understand the data entry screens. 

Below is a list of questions to be addressed as a result of this requirements document:

Out of Scope