Enter Stock Data

Record VVM with physical inventory

"For training purposes, four stages of VVMs are some times used—but not recommended. Stage 1 represents a VVM that is at the initial stage or start point and has received no heat exposure, stage 2 represents a VVM that has received some heat exposure but is still usable, stage 3 represents a VVM that is at a discard point, and stage 4 represents a VVM that is beyond the discard point. Vaccine vials with VVMs at stages 3 and 4 must be discarded."

• From WHO document on VVM availability and use. For OpenLMIS we should only use stage 1 & 2, as any vial with VVM 3 or 4 should NOT be included in Stock on Hand and needs to be discarded.

Record VVM status with any adjustment (optional, not required)

As an Immunization Health Worker/Intermediate Level Logistician, I want the optional ability to capture a VVM status when I record an adjustment, so that my I have the visibility to prioritize product with a worsening VVM status.

As a DIVO, I would like to indicate vaccine specific wastage reasons when making adjustments to my stock levels so that I can accurately track/record wastage to inform my ordering and resupplying.

For example, vaccines would like specific wastage reasons.

Record wastage quantities and reasons (source: ES3) (VIMS)

Open Question: How do we quantify open vial wastage (because you cannot count how many doses were wasted)? In VIMS we capture the count of open vials.

We have program specific reasons in requisitions.

Open question: Do we need to distinguish between wastage from expired vaccine and wastage from VVM status that have reached the discard stage? (Vial would need to be discarded for either reason. If it has not expired but the VVM status is unstable, needs to be discarded; if the VVM status is fine but the vial is past expiry, needs to be discarded.)

As an Immunization Health Worker/Intermediate Level Logistician, I want to receive and record a delivery with an optional VVM status, so that my stock record is accurate.

(Connects to Re-supply domain) 

Details: Connect the POD to stock management.

Track CCE equipment location with my stock inventories and movements — expand the definition of stock card identities to act as a Bin card based on CCE equipment location.

As a IHW/ILL, I want my stock cards to be differentiated by CCE equipment location—in other words I want to do a physical inventory count or record any adjustment or movement for a specific CCE fridge/cooler equipment, so that when a CCE equipment failure event happens I can connect that to the specific quantities of stock impacted.

Changed to Next since we are waiting on CCE capacity. If CCE capacity gets prioritized we will work on this as well.

Relates to CCE capacity. (Connects to CCE domain)  

Correct stock movements

See Correcting stock movements for the approved proposal (using Reversal approach)

Users need the ability to record a Lot Code and Expiration Date during any stock event (inventory, adjustment, ad-hoc receipt/issue)—even if that Lot is not yet known in the centrally managed Lot list.

(modified from ES5) 

As an Issuer of Stock, I would like the system to automatically generate Issue voucher number to my Issue voucher so that I can keep track of the issues I have made to my recipients (and so that they can receive based on an issue voucher instead of manually entering quantities). And so that I have an audit trail to and to save time and reduce errors.

(source: RE4—includes lots of details and links to info)

Facility-within-a-Facility

Set a schedule to force/prompt a physical inventory

Kits, diluents, syringes

(The group discussed how you might think it would be nice if these were automatically ordered, but really that is not practical and not important for vaccines. Sometimes they are ordered on a different schedule. The syringes and other items should have their own min and max quantities and they should be forecast and ordered so they do not run out of stock. Overall, it would be hard for software to automate this for all country situations, and it should be handled by SOPs outside the software.)

Is using Stock Management required for some or all facilities who order and receive vaccines? Will Forecasting & Estimation or Re-Supply domains require that certain facilities (intermediate nodes or SDPs?) use stock management?

Mary Jo Kochendorfer (Deactivated) I think we need to discuss.