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Target release
EpicStock Management
Document status
Status
titleDRAFT
Document owner
JSI
Technical LeadAshraf Islam


Goals/Scope

The purpose of this module is to better management of stock in a warehouse with the introduction of barcode a mean to fast tracking of vaccines and other stock. This module is using intelligent barcode scanner terminals which enables users to punch manual data too. Manual data entry enables user to track all stock either with the barcode or without barcode. Mandatory barcoding may be hinder the availability of vaccines with right packing, which is not in the favor of country in current highly demand of vaccines scenario.

...

Initially this module will be used in National and Provincial EPI stores and it will allows following functions:-

Background


The information of stock present on different locations of a warehouse is very important in effective Inventory management system, this not only ensures First Expiry First Out (FEFO) but also efficient operations during Stock receiving and issuance. The basic purpose of the Stock tracking through barcode scanner is effective location management so that one can easily place and pick stock in a warehouse.

...

Manufacturers are adopting barcode on vaccines packing and adopting GS1 standards. GS1 and its Member Organizations in over 100 countries is the official source for barcode numbers. GS1 bar codes identify items in the supply chain and are used in all industry sectors including retail, manufacturing and healthcare. GS1 ensures that the bar code numbers are unique against all other numbers and will be registered in the GS1 Global Trade Item Number Registry, GEPIR.

Assumptions

User Stories


#TitleUser StoryLabelImportanceNotes

Login/Authentication

As warehouse operator, I should be able to login to scanner application to routine functions like receive stock, place stock on proper location using barcode scanner, pick stock from proper location using barcode scanner, transfer stock from one location to another location, perform search on batches location and location products for better location management.

Acceptance Criteria

  1. User can successfully authenticated to use the barcode reader application and scanner will save the password, so that next time it do not requires it unless user logs off.

  2. User or Password not recognized -   System denies access and notifies user of bad username or password

  3. Forgot password -  System prompts for an email address to verify the user and email the password to the user.
VLMISMust Have

Place stock using barcode scanner

As Warehouse Operator, on arrival of new stock, I will  enter  stock using web interface and then uses stock placement provision of the scanner for stock placement

Acceptance Criteria

  1. I see  Stock Placement screen.

  2. I can scan the receive # using barcode scan trigger or type in the receive # using barcode scanner

  3. I can view and search location

  4. I can select a location to place my stock

  5. I can scan the barcode and information automatically entered into respective field

  6. Stock Placed and Locations of received batch is recorded

VLMISMust Have

Pick stock using barcode scanner

As Warehouse Operator, I should be able to pick stock as per issue voucher by using barcode scanner.

Acceptance Criteria

  1. I can select stock picking option

  2. I can enter the issue numbers

  3. I can see the issue list

  4. I can select item to pick

  5. I can see location with quantity and batch information

  6. I can select location and scan or enter quantity to pick

  7. I can select from multiple location/fragmented location

  8. System saves information

VLMISMust Have

Transfer stock using barcode scanner

As a Warehouse Manager / Store Keeper, I should be able to transfer stock from one location to another location within the store

Acceptance Criteria

  1. I can select source location and target location and quantity to transfer

VLMISMust Have

Search batch location


As Warehouse Manager, I should be able to search location capacity e.g. to check the filled and available space in any particular location, search a batch where is location or search  by product


Acceptance Criteria


  1. A tabular or graphical view showing list or map with % occupied and available


VLMISMust Have

Upload offline data to VIMS

As Warehouse Manager, I want to upload transactional data from scanner to vims application

Acceptance Criteria

  1. I can select menu option to upload offline data

  2. System saves information and displays appropriate success or error messages

VLMISMust Have

Register product barcode

As Vims Administrator, I should be able enter product barcode  configuration  as preparation to receive stock

Acceptance Criteria

  1. Able to enter lot number start position and end position

  2. Able to enter start and end position of expiry date

  3. Able to enter volume, pack size, Vials/PC
VLMISMust Have

Diagrams


Dependencies

DescriptionLink


Open Questions

Below is a list of questions to be addressed as a result of this requirements document:

#QuestionOutcomeStatus
1

Out of Scope