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Goals/Scope
District's fulfillment of facility orders
pick-up at the district
delivery to facilities (and associated POD process)
whether a requisition is submitted, or if this is a direct stock transfer
online/offline capabilities
interaction of IVD data entry process with generation and fulfillment of a facility order
Frequency, timing of the ordering process (is this monthly, ad-hoc, etc.)
Emergency orders
How to determine default replenishment quantities
Any approval steps required
Region to District Replenishment Process
requisition from district to region
Frequency, timing of the ordering process (is this monthly, ad-hoc, etc.)
Emergency orders
How to determine default replenishment quantities
District pick-up at region replenishment model
Region delivery to district replenishment model
Any approval steps required
POD process
Background
Assumptions
User Stories
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As a District Vaccine Officer ("DIVO") I would like to print a requisition based on the stock to be picked from inventory so that I can be guided as to what lot numbers should be packed for delivery.
Acceptance Criteria
System suggests which batch to draw from (and show expiry and VVM).
The requisition must be printable
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Simplify ordering
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As a DIVO I would like to automate the ordering process by having the system automatically calculate the routine top-up so that I can ensure I have ordered the proper amount of buffer stock based on my catchment area.
Acceptance Criteria
For Districts and Regions, monthly order automatically tops-up to max at Regional and District level
Same process for non-routine orders – tops up to Max with one click.
Simple one-click process
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As a National Logistician I want to be able to view and check the list of orders come from regions so that i can print them in a consolidated list before I send them manually to MSD
Acceptance Criteria:
View order request through my Homepage from Regions
Check/unchecked the list to be consolidated
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As an issuer of stock I want a screen where I can view all my pending requisitions and select one to view and convert to issue so that I can react to requisitions sent to me
Acceptance Criteria:
1. Can be viewed by going to the menu bar and selecting, Requisitions > Approve
2. Columns displayed are Date of Requisition and Source (Facility Name)
3. Clicking a row or the issue button transfers me to the screen for converting that requisition to an issue
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As a issuer of stock I want facilities that I supply to only be able to have one pending requisition at any given time so that I can prioritize those facilities that have been waiting longest for their requisitions to be filled
Acceptance Criteria:
1. If I have an outstanding requisition that has not yet been filled by my supplier, I should be prevented from accessing the "Create Requisition"
2. All buttons that usually read "Create Requisition" instead read "Receive Consignment"
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As DIVO, RIVO and National user, I want to get a report which show quantity distributed to and from
Acceptance Criteria
I select geographical zone which I am authorized to see and date range
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As a receiver of requisitions (National logistician/RIVO) I want to receive a notification of requisition orders sent to me from those I supply so that I can issue stock to them accordingly
Acceptance Criteria:
1. A notification on my homepage that links me to "My Pending Requisitions" if there is more than 0 outstanding requisitions
2. The notification resolves (no longer shows on my homepage if I have no pending requisitions)
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As a store room manager I want to view, print, and send a requisition containing all products in my inventory on a single screen so that I can save time and requisition the stock I need when I need it
Acceptance Criteria:
1) My facility, my name, and the current date are all automatically populated on the requisition based on my user profile
2) All antigens and diluents are shown in a table with the following columns (antigen, maximum stock, re-order level, available stock, and Amount Required) as shown in the visual
3) All non-antigens and diluents products are shown in a table with the following columns (antigen, maximum stock, re-order level, available stock, and Amount Required) as shown in the visual but not the printed requisition.
4) Products > re-order show as black
5) Products > minimum and <= re-order display as yellow
6) Products <= minimum show in red
7) I can view the requisition in doses or vials. note: not required if this is a high level of dev effort
8) Clicking "Submit and Print Requisition"
i) notifies the supplier of my facility
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Diagrams
View file name ordering & distribution.vdx height 250
Dependencies
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Open Questions
Below is a list of questions to be addressed as a result of this requirements document:
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