Shiyu created the following draft.
Shiyu Jin (Deactivated)'s assumptions
According to this diagram, I have made some assumptions:
- Ad-hoc receive and issue stock movements only happen at health facility level.
- Mary Jo Kochendorfer (Deactivated) - these can happen at any level.
- Mary Jo Kochendorfer (Deactivated) - these can happen at any level.
- There is no physical inventory for Province or District storeroom
- Mary Jo Kochendorfer (Deactivated) - physical inventory can happen at any level
- Mary Jo Kochendorfer (Deactivated) - physical inventory can happen at any level
- Province and District storeroom manager will submit requisition when there is a low stock
- Mary Jo Kochendorfer (Deactivated) - these would be on a schedule, same as the HF. However, all levels also have the opportunity to create emergency requisitions.
- Mary Jo Kochendorfer (Deactivated) - these would be on a schedule, same as the HF. However, all levels also have the opportunity to create emergency requisitions.
- Each requisition requires a submitter and an approver, meaning there is an approve process before submitting a requisition
- Mary Jo Kochendorfer (Deactivated) - Correct. I'd say "before creating an order". Once a requisition has passed through all approvals, it is converted to an order and sent to a supplying warehouse (which could be central or district or external vendor).
- Mary Jo Kochendorfer (Deactivated) - Correct. I'd say "before creating an order". Once a requisition has passed through all approvals, it is converted to an order and sent to a supplying warehouse (which could be central or district or external vendor).
- I also need some clarification on this process, they are marked as 'red'.
- Mary Jo Kochendorfer (Deactivated) - let's focus on the district storeroom. I imagine that HF will only use the physical stock count and not use OpenLMIS for issuing
- On the ERP, please take a look at External Fulfillment: Order and Shipment files for a high-level idea of how external integrations are happening.
- Does central level storeroom have an existing ERP system? Will OpenLMIS integrate with the ERP system?
- Mary Jo Kochendorfer (Deactivated) - yes there is usually an ERP. OpenLMIS hopes to integrate with it but each country is different and depends. Yes, we want to and do in many cases. However, some 'orders' may be fulfilled by the district and within OpenLMIS one day.
- Does health facility storeroom experience receive type stock movement? If yes, what are the user senarios?
- Mary Jo Kochendorfer (Deactivated) - yes, in many cases the Central Store delivers directly to HF based on the approved requisition/order placed. They would validate that against the POD. You can see that now in 2.0 by going to Order → Manage POD
- Mary Jo Kochendorfer (Deactivated) - yes, in many cases the Central Store delivers directly to HF based on the approved requisition/order placed. They would validate that against the POD. You can see that now in 2.0 by going to Order → Manage POD
- What the starting point for the ad-hoc receive/issue stock movement? Is it from an patient? Is it from another facility storeroom?
- Mary Jo Kochendorfer (Deactivated) - depends. Usually from another Ward. I'm going to make a diagram below to explain wards in a District Hospital which has a District Storeroom.
- Mary Jo Kochendorfer (Deactivated) - depends. Usually from another Ward. I'm going to make a diagram below to explain wards in a District Hospital which has a District Storeroom.
Feedback
Some background on requisitions can be found here: Requisition Process Walk-through
I recommend focusing at one location first. I'd focus on a District Storeroom. Each country configures its supplying routes differently but if we first focus on one user we can build out that functionality and then the exchange between levels.
Currently most requisitioning is done on a schedule (no matter if it is a HF Storeroom or District Storeroom)
On District Storerooms, medicines and supplies need to be moved from the storeroom to the places where they are used, such as treatment areas, wards, or outpatient facilities. The procedures are similar, whatever the size of the facility. An adhoc issue could be to a ward from the storeroom. It could also go to another facility. I didn't have much time so only made a simple diagram below.