Overview
In SIIL/Benin, the Distribution Form is a multi-tab form filled out for each informed push vaccine distribution for each facility visited. The form contains numerous kinds of data: Visit Info, Cold Chain Equipment, Inventory/Stock, and Coverage.
Screenshots below are from SIIL in April 2017, thanks to access provided by Ben Leibert. This was gathered as part of work on planning Program Data for OpenLMIS 3, see https://openlmis.atlassian.net/browse/OLMIS-2246.
Screenshots
Tab 1: Visit Info
This tab has a blank form filled out for every visit:
Tab 2: Refrigerators
This tab has an interactive View/Add/Edit interface for each refrigerator:
Tabs 3 and 4: EPI Inventory and EPI Stock
The "ideal quantity" data in the EPI Inventory table appears to be pre-populated based on load amounts. Presumably those are from populations or ideal stock amounts configured previously in the system. The user fills in the other columns to record what was delivered. Then on the EPI Stock tab they are entering data for stock distributed, losses, stockout days, etc. Total counts in these two tabs may be connected from one tab to the next.
Tabs 5 and 6: Coverage
These coverage forms display target values and perform live calculations for totals and coverage percentages:
The structure/layout of this form is also complex, and not something that a generic form-builder system could capture (XForms or similar tools for easy form creation).
Reporting
Data collected on these forms is available in many SIIL-specific reports:
For example, this Distribution Completeness calculates percentages and color codes them:
Functionality
- Simple Data Collection: Very little of the SIIL Distribution Form appears to be a simple static data collection form. Perhaps only the Visit Info tab is truly static. The rest of the tabs needs to tie into outside data fields—Refrigerators, EPI Inventory and Stock, and Coverage. So most of this form is appropriate for interactive software and not a candidate for the kinds of simple forms that could be edited/customized by non-technical staff.
- Calculators: A few tabs of the forms above include live calculators to show percentages or totals based on other fields entered.
- Interactive Data Operations: The refrigerators tab is essentially an interactive application that allows viewing, adding, updating, and deleting operations.
- Workflow: Unknown if this form goes through a workflow (submit, authorize, approve).
- Reporting: This data is available for reporting (PDF, CSV, etc).