[VIMS] Distribution & Resupply

Target release
Epic
Document status	DRAFT
Document owner	@JSI
Technical Lead	Ashraf

Goals/Scope

District's fulfillment of facility orders
- pick-up at the district
- delivery to facilities (and associated POD process)
- whether a requisition is submitted, or if this is a direct stock transfer
- online/offline capabilities
- interaction of IVD data entry process with generation and fulfillment of a facility order
- Frequency, timing of the ordering process (is this monthly, ad-hoc, etc.)
- Emergency orders
- How to determine default replenishment quantities
- Any approval steps required
Region to District Replenishment Process
- requisition from district to region
- Frequency, timing of the ordering process (is this monthly, ad-hoc, etc.)
- Emergency orders
- How to determine default replenishment quantities
- District pick-up at region replenishment model
- Region delivery to district replenishment model
- Any approval steps required
- POD process

Background

Assumptions

User Stories

#	Title	User Story	Label	Importance
1	Print pick list	As a District Vaccine Officer ("DIVO") I would like to print a requisition based on the stock to be picked from inventory so that I can be guided as to what lot numbers should be packed for delivery. Acceptance Criteria System suggests which batch to draw from (and show expiry and VVM). The requisition must be printable	VIMS	Must Have
2	Simplify ordering	As a DIVO I would like to automate the ordering process by having the system automatically calculate the routine top-up so that I can ensure I have ordered the proper amount of buffer stock based on my catchment area. Acceptance Criteria For Districts and Regions, monthly order automatically tops-up to max at Regional and District level Same process for non-routine orders – tops up to Max with one click. Simple one-click process	VIMS	Nice to Have
3	View orders from Regions	As a National Logistician I want to be able to view and check the list of orders come from regions so that i can print them in a consolidated list before I send them manually to MSD Acceptance Criteria: View order request through my Homepage from Regions Check/unchecked the list to be consolidated	VIMS	Nice to Have
4	Order Requisition	As an issuer of stock I want a screen where I can view all my pending requisitions and select one to view and convert to issue so that I can react to requisitions sent to me Acceptance Criteria: 1. Can be viewed by going to the menu bar and selecting, Requisitions > Approve 2. Columns displayed are Date of Requisition and Source (Facility Name) 3. Clicking a row or the issue button transfers me to the screen for converting that requisition to an issue	VIMS	Must Have
5	Single Pending Requisition Restriction	As a issuer of stock I want facilities that I supply to only be able to have one pending requisition at any given time so that I can prioritize those facilities that have been waiting longest for their requisitions to be filled Acceptance Criteria: 1. If I have an outstanding requisition that has not yet been filled by my supplier, I should be prevented from accessing the "Create Requisition" 2. All buttons that usually read "Create Requisition" instead read "Receive Consignment"	VIMS	Must Have
6	Round up stock order to pack size	As a DIVO, I would like to round up the stock order to packaging size… so that I can eliminate the need for the RIVO to adjust the amount distributed.	VIMS	Must Have
7	Distribution report	As DIVO, RIVO and National user, I want to get a report which show quantity distributed to and from Acceptance Criteria I select geographical zone which I am authorized to see and date range	VIMS	Must Have
8	Requisition and Receipt Variance Report	As a national logistician I want to be able to run a report to view the variance (the quantity of stock requested versus the quantity of stock received) between matched requisitions and receipts so that I can use this metric as part of my performance management evaluation		Nice to Have
9	Notification to fill (outstanding) requisition order	As a receiver of requisitions (National logistician/RIVO) I want to receive a notification of requisition orders sent to me from those I supply so that I can issue stock to them accordingly Acceptance Criteria: 1. A notification on my homepage that links me to "My Pending Requisitions" if there is more than 0 outstanding requisitions 2. The notification resolves (no longer shows on my homepage if I have no pending requisitions)		Nice to Have
10	Create Requisition Visual	As a store room manager I want to view, print, and send a requisition containing all products in my inventory on a single screen so that I can save time and requisition the stock I need when I need it Acceptance Criteria: 1) My facility, my name, and the current date are all automatically populated on the requisition based on my user profile 2) All antigens and diluents are shown in a table with the following columns (antigen, maximum stock, re-order level, available stock, and Amount Required) as shown in the visual 3) All non-antigens and diluents products are shown in a table with the following columns (antigen, maximum stock, re-order level, available stock, and Amount Required) as shown in the visual but not the printed requisition. 4) Products > re-order show as black 5) Products > minimum and <= re-order display as yellow 6) Products <= minimum show in red 7) I can view the requisition in doses or vials. note: not required if this is a high level of dev effort 8) Clicking "Submit and Print Requisition" i) notifies the supplier of my facility		Nice to Have