18 April 2018
- Participants – Mary Jo, Craig, Ashraf. Sam is expected to join later
AGENDA
- Review team org charts (update the boardthing prior to the meeting with your team’s FTE)
- ACTION ITEMS:
- Review Budgets - Do we need to shift our budgets?
- VillageReach needs to confirm team size
- We need to independently identify the cost amount per team
- Craig Appl (Unlicensed) - Please complete
- If we reduce Roger do we have resources that we can assign to another team member like QA
- Review the budget for Peter, Roger and Matt (%FTE)
- Important points:
- The Governance Committee will be monitoring the management, resourcing and overhead
- We would like to get as large a team as we can given the budgets.
- Cost and velocity are critical and will be looked at. All teams should keep that in mind.
- We will need to identify the cost effectiveness of team Ona, JSI and VillageReach with velocity.
- We have a deliverable to governance in May around team structure
2. Set up sprints
- Sprint Prep work:
- Create team members in Confluence/Jira, Slack and
- Create and Groom backlog
- Identify available staff
- Review sprint cadence
- Sam Im (Deactivated) to provide an overview of the OpenLMIS process and workflow between the team leads at 9:00am Pacific/12:00pm Eastern (backup is 7:00 Pacific)
- Team Retrospectives
- Team Grooming Backlog (when/where)
- Team Stand-ups
- Team Estimation/sprint planning
- Daily updates
- Communication channels and expectations
- Shared Calendars
- Are we tracking a GAP sprint, or a team sprint in Jira? (Sam to present options so that a decision can be made on Friday - considerations for the importance of tracking velocity by team, shared QA resource, etc)
- Developer process and definition of done (Understand the current definition) We may need to amend this in the future with Josh.
3. Set expectations on project start dates
- Ona: interested to start on
- JSI: interested to start on
Sprint start dates:
- Ona:
- JSI:
4. Re-affirm the cadence and schedule
5. Raise any risks and concerns
- Ashraf to prepare with the context for any Q/A with Governance committee
- Chris will be the team lead for JSI (Ashraf is his backup)
ACTION ITEMS:
- Craig Appl (Unlicensed) will update boardthing to reflect team structure, identify team budget (not shared resources), and write up narrative for context of team structure and costs by
- Mary Jo Kochendorfer (Deactivated) will update boardthing to reflect team structure, identify team budget (not shared resources), and write up narrative for context of team structure and costs by
- Ashraf will update boardthing to reflect team structure, identify team budget (not shared resources), and write up narrative for context of team structure and costs by
Notes
- Review Budgets - Do we need to shift our budgets?
- Update Boardthing with actual individuals, FTE allocation and Time Zone
- Meet on to finalize the governance committee presentation
- VillageReach needs to confirm team size
- We need to independently identify the cost amount per team privately
- Craig Appl (Unlicensed) - Please complete
- If we reduce Roger do we have resources that we can assign to another team member like QA
- Review the budget for Peter, Roger and Matt (%FTE)
- Sam Im (Deactivated), Craig Appl (Unlicensed), Ashraf and Chris Opit (Unlicensed) will meet on Friday to review the information above
Updated the Board with the resource and their % of availability