Community Meeting 2019

This page is for debriefing on the key discussions and outputs of the OpenLMIS Community Meeting

Meeting details: November 18, 19, & 20th Protea Hotel by Marriott, Balalaika Standton Johannesburg, South Africa

OpenLMIS Sponsorship: OpenLMIS Core funding was available to sponsor OpenLMIS partners and implementers to be represented at this meeting; this information was circulated to OpenLMIS stakeholders transparently via community channels. Details are below regarding which meeting participants were sponsored with community funds.

Meeting objectives

Empower the OpenLMIS community to guide the decision-making process for the OpenLMIS Future State
- Solicit community input regarding next steps to shape the 'future state' of OpenLMIS; explore the options discuss fears, weigh pros/cons, gauge desired partner engagement
- Collaboratively map out goals and priorities for the coming year
Determine critical elements of OpenLMIS to be maintained in the Future State
- What functions do we see as essential? What processes could be changed or improved in the future state?
Learn about how OpenLMIS is being implemented currently
- Presentations and sharing of lessons learned from current implementers
- Discuss how current implementations could be affected by our transition to the future state

Community Meeting Attendees:

(In order Left to Right, starting with the back row. Josh Zamor, Guarav Bhattacharya, Satish Choudry, Matthew Kumboyo, Sierra Petrosky, Christine Lenihan, Ashraf Islam, Sebastian Brudzinski, Wes Brown, Momad

Megji, Akinsola Fadeyi, Carl Fourie, Brandon Bowersox Johnson, Kelly Hamblin, Rebecca Alban, Dercio Duvane. Not pictured: Emily Bancroft, Edward Wilson, Lindabeth Doby)

Overview of sustainability sessions and outputs

A copy of the full detailed agenda and participant list is available here

	Title & presenter/s	Session Objective/s	Session Materials	Key outputs and or/decisions made by the community
Day 1	OpenLMIS Sustainability Project Overview Facilitator: Kim Couri (Resonance)	-Review where we are today re: sustainability research -Review results of OpenLMIS Partner Engagement Survey -overview of Future State options for consideration; including review prototype for private health -Reactions/Q&A	OLMIS Community Meeting_Slides Day 1 Final.pptx OpenLMIS for Private Health-concept pitch	Reviewed research to date and 3 options on the table: Results of OpenLMIS Partner Engagement Survey show most positive reactions for Option 2: Partnership to Handover
Day 1	Presentations by IQVIA Steven Harsono, head of public health for IQVIA	Introduce concept of OpenLMIS/IQVIA partnership-how would each party benefit? what are some considerations for how we would shape the partnership? Reactions/Q&A	IQVIA-OpenLMIS Concept 6 Nov 2019.pdf	Summary of Feedback from Meeting Participants: -How would a commercial and core version of OpenLMIS relate to eachother? Would one feed the other? Commercial version fund core? -Strong desire to continue supporting implementations -It is up to us to guide the approach and determine what is important to us -Need to find a way to manage data concerns re: privacy & data ownership - Summary of participant feedback- re IQVIA.pptx
Day 2	Presentation by Mezzanine, Dale Sandberg	Introduce Mezzanine as a company, their model of work, and how OpenLMIS & Mezzanine could potentially work together Reactions/Q&A		Summary of Feedback from Meeting Participants: (to insert)
Day 2	Identification of Community Priorities Facilitator: Rebecca	No matter what future path is chosen, we recognize that there will be a need to change from the status quo. This small group exercise was designed to create consensus around what the community thinks is most important to retain, versus aspects that are negotiable. Clarification on these points this will be important when we engage in negotiations with any future partner	Process for this session: 4 small groups listed priority topics that they felt were important to retain. Then the large group went around to the different flipcharts and placed colored votes to indicate which points they agree or disagree with. Green votes indicate agree, yellow is tentative, and red indicated disagree	Feedback from this session is divided into 4 topical groups. The main takeaway points with community consensus (indicated by number of green votes) are listed below: OpenLMIS Product: “Free” version of OpenLMIS as a global good continues to exist; implementations can contribute to the global good The “free” version of OpenLMIS is a subset of the paid version and benefits from the paid version There is one product roadmap that is publicly available 2. Partner & Community: Community should be open to change and evolution; there is value in community but need to redefine Current and future community members need to have opportunity to engage in implementations and won’t be required to upsell any commercial product Need commitment between partner and community which at a minimum includes : Mechanism to contribute code back to core version and cannot be removed A product roadmap (ideally with input on roadmap Clear roles around implementation (see #2) Commitment to community as important part of product Need to leave with clear messaging on how we talk about future state 3. Current & Future Implementations: Have options for local ownership and implementation Product should maintain upgrade paths OpenLMIS+ is built on core Sensitise the value of data towards data sharing Development of fair data use/sharing agreements Implementers must have a choice of a global good version (OSS) & plus version ($$) (Only tentative consensus around the following ideas) Implementers can contribute to core Releases “premium” futures into openLMIS after set time period (moving window) Options for technical support packages that can be bought 4. Explanatory phase for future state: Future out how to define success Address concerns about partner fit and fears around 'selling data'
Day 3	Definition of priorities for 2020 'Exploratory Phase' Facilitator: Brandon Bowersox Johnson

Overview of Learning Sessions and materials

Learning Session / presenter

Session Objective/s

Resource Materials

Day 2

Lessons Learned from the OpenLMIS Implementation in Angola (SIGLOFA)

Presenter: Dercio Duvane

Share implementation milestones from Angola; as well as highlight challenges and insights from the ground

Angola is first implementation to implement stock management module and super set reports; also use Point of Delivery function
Implementation process guided and governed by a multi-stakeholder TWG
Contributed many UI and security improvements to the core
In addition to planned users, they also trained students at the health schools to promote sustainability of the system
Challenge: many users have no basic computer skills and needed to fill that gap (teach them basic computer skills, turn on computer, etc.)
2020 will focus on finishing national expansion; site and system evaluations; and maybe get SIGLOFA on a tablet
Key Lessons learned from their process to date are documented here; SIGLOFA - Release 1 - Key Findings & Lessons Learned - final.docx. Slide presentation is available here: Lessons_Learned_Angola Implementation_Dercio D_Nov 2019.pptx

Day 3

Key Considerations for supporting an OpenLMIS Implementation

Presenter: Matthew Kumboyo

Share perspective from Malawi implementation v3 and overview of post-deployment tech support

Implementation has resulted in improved reporting rates and timliness
Common tech issues include; cacheing, user access, reference data issues
Users can inform support team of the challenges through OpenLMIS WhatsApp Support Group, 24/7 Support Phone Lines and E-mails
User communities have been successful and resulted in overall less user requests for support; users feeling a sense of ownership is important
Malawi is working now on integration with DHIS2
Full slide presentation is available here: Supporting OpenLMIS Implementation_Matt K_Nov 2019.ppt

Day 3

Product Catalog Management Tool (PCMT)

Presenters: Brandon Bowersox Johnson & Josh Zamor

Provide an overview of a new open source tool (PCMT); and highlight how it

Full PCMT slide deck available here

PCMT is a re-usable open source software product that allows organizations to publish and manage product catalogs and interoperates with other systems used in LMIC countries using global standards including GS1.
The system facilitates product information management, master data management and interoperability.
A Product Registry is a key registry in an OpenHIE ecosystem
Purpose: Provide a consistent list of products (medicines, vaccines, & commodities). This is critical for all systems to interoperate and share data
Version 1.0 to be developed in Dec 2019; version 2.0 in April 2020. Partners include: VillageReach, USAID, FP Global VAN, BMGF