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R&R approval workflow needs to support some additional scenarios
Status in eLMIS: Implemented.
Status in OpenLMIS: ?
Priority: High priority for Tanzania, Zanzibar, Zambia
The approver
Supervisory relationships are set in the admin section
# | Title | User Story | Label | Importance | Notes | JIRA Tickets |
---|---|---|---|---|---|---|
1 | R&R form | R&R form | Must have | |||
2 | R&R form | As a supervisor I need to be able to override an skipped line item and fill quantity to order | R&R form | Must have | In some cases, this could be a scenario when a new product is being sent to that facility |
Include any business process mapping, mockups, diagrams or visual designs relating to these requirements. Describes the tasks and the personas who perform those activities. The diagram provides the context for the user stories and serves as a focal point for achieving clarity and agreement among stakeholders. Looks like a standard flow chart.
eLMIS have a Reject button for approver. Approver can provide comments/reasons for rejection. Approver is asked to confirm the rejection. After confirmation, the R&R is reset to Initiate stage and the facility is notified through email.
Facility then login and open the R&R. Comments button changes color to indicate that comments were added. Facility can ready, fix, respond to the comments and resubmit. Approver will be able to read the comments chain and approve, if satisfied.
See the screen shots below, for this workflow
Approve add comments for rejection
Approver is asked to confirm
R&R is returned (set to Initiate status) for data entry again
Facility reads the notification through email, login and find the R&R in Initiate stage
Facility see that the Comments button is lighted up
Facility read the comment, fixes the flagged issue and resubmit
Approver get notification email, login, read the comments, feels satisfied and approves this time
Approver sees that two products were skipped
For the skipped products, the Approved Quantity and Remarks cells are disabled
Approver decides to unkipped the first product. Now the Approved Quantity and Remarks cells are enabled so that the approver can override and approves some quantity and adds remarks, if needed
Note that even after unskipping, rest of the report related cells (i.e., Opening Balance, Receives etc.) are still disabled.
Identify initial dependencies that are on the critical path for this functionality and may affect the delivery time and serving of business goals. Include links to stories.
Description | Link |
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Name of story or release | Link to JIRA |
Initial communication between stakeholders and the development team to help understand scope and estimates.
Below is a list of questions to be addressed as a result of this requirements document:
# | Question | Outcome | Status |
---|---|---|---|
1 | Is it possible to notify users through the system instead of (or in addition to) an email? A system notification on the home page will get attention earlier than an email. |