[mFlow/HCMIS] HCMIS VRF Processing/Issue (Hub to District)

Owned by Chris Wright (Unlicensed)
Apr 19, 2017
2 min read
Target release
EpicRoutine Immunization
Document status
DRAFT
Document owner
@JSI
Technical LeadKalkidan

Goals/Scope

Background

Every supplier (Hub) will receive periodical (mostly monthly) requests from districts through mFlow. This request from mFlow will appear on HCMIS. HCMIS is the warehouse management system that PFSA hubs use to manage all types of health commodities. The responsible person to manage vaccine products will find the requests that are sent from the districts when he logs in. He then processes the request following the steps on HCMIS.

Assumptions



TitleUser StoryLabelImportanceNotes
1

Approve quantity

As a Vaccine managing officer at Hub level, I will check the specific District’s request/order on HCMIS and analyze it. I will then permit or correct the quantity accordingly or even cancel when needed.

HCMISMust have

2

Print Pick-list

As a Vaccine managing officer for Vaccine at Hub level, I will print a pick-list so that I can be guided as to which batch numbers should be packed for delivery.

Acceptance Criteria:

  • System suggests which batch to draw from and show expiry and manufacturer.
  • The requisition must be printable.
HCMISMust have
3

Finalize Issue

As a Vaccine managing officer at Hub level, I will review and finalize the issue before I print it. If there is any correction, I will return it to approval page and edit it again. When I finish checking, I will print the STV.

HCMISMust have
4

Issuing to District (Electronically)

As a Vaccine managing officer at Hub level, I will finalize the transaction on HCMIS by Issuing the request. I will print STV from the system, attach it with the pick list and file it for further reference (if needed). If not, I will find any needed information from HCMIS at any time.

HCMISMust have
5

Issuing to District (Physically)

As a Vaccine managing officer at Hub level, I have to make sure the issues are according to:

  • the approved quantity for the District,
  • The information given by HCMIS (Batch, Expiry, Manufacturer).

 

N/A

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