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Key Information

• Date: During the week of Sept 17th and September 24 (probably 2 daysNovember 30th  (to coordinate with the final day of the Global Health Supply Chain Summit)
• Where: Malawi Zambia (Lilongwe) Lusaka); Raddison Blue Hotel
• Who: OpenLMIS community members; featured presentations by OpenLMIS Trusted Partner Organizations and sharing of OpenLMIS deployment experiences by stakeholders 
• Major ThemeThemes: Bring together OpenLMIS users or those who work directly with end-users from the different OpenLMIS implementations. Dialogue about how OpenLMIS can change to better support users and the challenges they face, such as reducing the data burden and giving users the right information at the right times. Participate in human-centered design activities and usability testing of new OpenLMIS v3 features. The outcome of this community meeting will be revisions to the product design and roadmap to better meet the real-world needs of end users.
• Objective:
• global health supply chain experts who are interested in learning more about the capabilities and functionalities of the OpenLMIS software; share OpenLMIS deployment experiences with the global health supply chain community; 
• Objective: Promote OpenLMIS as a best in class open-source electronic logistics management information system (LMIS) that can be customized to meet the needs of health commodity supply chains.
• Support: the community is discussing how to financially support members in participating. More information soon.
• Participants: 

Draft Agenda

The following is a high-level draft agenda to give the community an idea of what we are hoping to achieve in the meetings. Most activities and topics are still up for discussion and dialogue. 

Day 1

• Introduction
• Update on the current version 3 features
• Briefing on all implementations (potentially pitch fest) plus pain points, successes, lessons learned

Day 2

• Site Visit
• usability testing and human center design activities
• Break-out sessions on specific topics
• Roadmap and prioritization input

TBD

Planning Document

Current workplan and key activities document: https://docs.google.com/document/d/1gwqIiBbqoSb0dgAevz0KGS_pF8NSnudKt2PdlKdsdHs/edit

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Archived Planning notes

Below are ideas for a potential OpenLMIS community meeting in 2018.

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• DONE: OpenLMIS team members to polish the Idea Description
• DONE: Send a survey to the committees. URL to Take Survey: https://goo.gl/forms/OBE5lq65ApcOvxkx2 
• View Survey Results: https://groups.google.com/forum/#!topic/openlmis-governance/sqL-3v1YqOc

Final OpenLMIS Community Meeting Theme

Bring together OpenLMIS users or those who work directly with end-users from the different OpenLMIS implementations. Dialogue about how OpenLMIS can change to better support users and the challenges they face, such as reducing the data burden and giving users the right information at the right times. Participate in human-centered design activities and usability testing of new OpenLMIS v3 features. The outcome of this community meeting will be revisions to the product design and roadmap to better meet the real-world needs of end users.

Planning Committee Notes 18/04/2018

• Attendees: Tenly Snow (Deactivated), Mary Jo Kochendorfer (Deactivated), Josh Zamor, Brandon Bowersox-Johnson

  • See below for need to ask for more planning committee members; nobody responded from Governance.

• Discussed this week's governance committee input on the theme.

  • Specifically, the idea to shift focus to new implementation outreach and host in West Africa (francophone issues included).

  • Also discussed the concerns about sensitivity with hosting at different locations in Tanzania.

  • DECISION: Stick with the theme which was voted on.

• Location Discussion: Need to identify other East Africa location - Zambia? Malawi? English speaking? Near other OpenLMIS implementations is desired.

  • Zambia: Pro - implementation there. Con - older version. Zambia has been central to CRDM and Gap so potentially too much focus.

    • Contacts: Christine may have insight into Zambia locations. Wendy, Ashraf, Chris Opit 

  • Malawi: Pro - v3 is implemented Con - may be VR centric

    • Contacts: VR team

  • Kenya: Pro - lots of options for location and centrally located, Pro/Con - no OpenLMIS implementation

    • Contacts: Ona, iHub, Andela, PATH 

  • Tanzania: Pro - implementation there. Con - older version. Seems too political with the location and implementation sensitivies. Tanzania has been central to CRDM and Gap so potentially too much focus.
    • Contacts JSI team

  • Mozambique is not a strong option because of Portuguese language barriers and high costs.

  • Next Step: Planning committee to decide. Tenly to pull together options.
• Application process? 
  • Tenly to work on the next steps here.
• Schedule discussion:
  • option: 3 days (Mon-Tues-Weds or Tues-Weds-Thur; avoid Fridays)
  • option: 2 days
  • OHIE all-community meeting: 31 Jul 2018 - 03 Aug 2018 
• Get the Save the Date out to all potential participants.
  • Need to make decsions on Location, Schedule and application process before we can send the Save the Date 
• Form planning committee
  • Edward, Matt, Carl, Brandon, MJ, Tenly, Josh, Ashraf, CHAI/Satish  
  • Tenly to contact Amanda (good insight into offices/locations) 
  • Doodle for planning meeting 

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