Introduction
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Create new “BUQ” program in “Programs” page. Make sure that the name and code is “BUQ”.
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Assign the “BUQ” program to all facilities that will be using BUQ. This can be done under “Edit Facility” page.
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When the “Primary Health Care” flag is not selected then only the MOH user will see this type of facilities and its forms.
Add the Sources of Funds and Remarks (if needed). This can be done under the “Manage BUQ” sub-menu in the administration panel. This data will be used in the forecasting form.
For both tabs: Remarks and Sources of Funds there are several not editable default data. On this stage user can add new editable and removable data.
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Assign new roles to the users and make sure that proper supervisory nodes are assigned to the “Approve” and “MOH/PORALG Approvals” users. Here is an example of proper settings when we have all of the available levels (facility, district, region, MOH/PORALG)
Facility level user does not have any supervisory nodes assigned.
District user should have district supervisory node assigned, the supervisory node should be connected with home facilities on the lowest, facility levels.
Region user should have region supervisory node assigned, the supervisory node should be connected with the lower, district supervisory node.
Users on the “MOH/PORALG Approvals” stage should have region supervisory nodes assigned (this is because the system is searching for the regions on the final stage).
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-> The system takes all regular requisitions for a particular year eg: 1 July 2022 ended 30 June 2023, 1 July 2023 - 30 June 2024.
-> The system finds out how many requisitions have been ordered in a particular period for all available programs for each facility (sum requisition line items for all products and group by product).
The requisitions should be regular and at least approved, if not they will be not included in the “Adjusted Consumption (in Packs)” in the prepare BUQ csv.
What is the “Adjusted Consumption (in Packs)” formula?
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DRAFT
when the forecasting is prepared but not submitted
SUBMITTED
when the forecasting is submitted but not authorized
AUTHORIZED
when the forecasting is authorized (or submitted & authorized at once)
IN_APPROVAL
when the forecasting is approved by the first approve level and is waiting for the second approve
APPROVED
when the forecasting is approved by all the levels (lower than the MOH/PORALG) and is waiting for the final approve by the MOH/PORALG
APPROVED_BY_NQT
when the form is approved by MOH/PORALG - final status
REJECTED
when the form has been rejected on one of the approval levels (district, region, MOH/PORALG), the form is returned to the first user with rights to submit or submit&authorize the form
On the final step of approval (MOH/PORALG) the table constains 5 medicine categories. The costs are grouped into the categories based on the each product code (it’s first 2 numbers)
Pharmaceuticals | Medical supplies & Equipment | Radiology (x-rays consumables) | Diagnostics supplies & Equipment | Dental supplies & Equipment |
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when product code starts with number: 10 | when product code starts with number: 20 | when product code starts with number: 30 | when product code starts with number: 40 | when product code starts with number: 50 |
When specific product does not start with the mentioned numbers then it will be classified as “Other”.