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Goals/Scope
Background
Assumptions
User Stories
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As a User I need the system to enable me Transfer In/Out stock from the store so that I can keep my Stock on Hand updated immediately after the trasfer .
Acceptance Criteria:
1. DIVO to transfer In/Out stock to any DVS
2. RIVO to transfer In/Out stock to any RVS
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District's fulfillment of facility orders
pick-up at the district
delivery to facilities (and associated POD process)
whether a requisition is submitted, or if this is a direct stock transfer
online/offline capabilities
interaction of IVD data entry process with generation and fulfillment of a facility order
Frequency, timing of the ordering process (is this monthly, ad-hoc, etc.)
Emergency orders
How to determine default replenishment quantities
Any approval steps required
Region to District Replenishment Process
requisition from district to region
Frequency, timing of the ordering process (is this monthly, ad-hoc, etc.)
Emergency orders
How to determine default replenishment quantities
District pick-up at region replenishment model
Region delivery to district replenishment model
Any approval steps required
POD process
Background
Assumptions
User Stories
# | Title | User Story | Label | Importance | Notes | ||||||||
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1 | Print pick list | As a District Vaccine Officer ("DIVO") I would like to print a requisition based on the stock to be picked from inventory so that I can be guided as to what lot numbers should be packed for delivery. Acceptance Criteria
| VIMS | Must Have | |||||||||
32 | Simplify ordering | As a DIVO I would like to automate the ordering process by having the system automatically calculate the routine top-up so that I can ensure I have ordered the proper amount of buffer stock based on my catchment area. Acceptance Criteria
| VIMS | Nice to Have | |||||||||
43 | View orders from Regions | As a National Logistician I want to be able to view and check the list of orders come from regions so that i can print them in a consolidated list before I send them manually to MSD Acceptance Criteria:
| VIMS | Nice to Have | 5 | Individual issue from requisition | As a issuer of stock & receiver of requisitions (RIVO / National logistician) I want to issue all vaccines (and other related supplies) that relate to a particular requisition from a facility I supply in one screen so that I can quickly and effectively reply to requisitions. Acceptance Criteria: 1. A screen showing the product name and quantity requested on the same row with the quantity and batches I currently have in stock for the requested product at my facility2. The ability to adjust the quantity I issue from each batch (including issuing 0 from a batch)3. Batch #, Expiry Date, and Manufacturer displayed (read-only) for all products that have those attributes | ||||||
4 | . A "Gap" calculation (defined as sum of doses issued - doses requested) including green shading for gap = 0, and red for all non-zero values.VIMS | 6 | Transfer Stock | As an issuer of stock I want to be able to transfer stock to my siblings so that we can collectively reduce the risk of stock outs in our geographical hierarchy As a RIVO I want to be able to transfer stock to other RIVOs within my region so that we can collectively reduce the risk of stock outs in our regions As a DIVO I want to be able to transfer stock to other DIVOs within my region so that we can collectively reduce the risk of stock outs within our region Acceptance Criteria: | VIMS | 7 | Order Requisition | As an issuer of stock I want a screen where I can view all my pending requisitions and select one to view and convert to issue so that I can react to requisitions sent to me Acceptance Criteria: | VIMS | Must Have | 8Electronic Requisition | ||
5 | . Able to print my order for further approval including a space to provide a signature, stamp, and date.VIMS | Must Have | 9 | Single Pending Requisition Restriction | As a issuer of stock I want facilities that I supply to only be able to have one pending requisition at any given time so that I can prioritize those facilities that have been waiting longest for their requisitions to be filled Acceptance Criteria: | VIMS | Must Have | ||||||
106 | Round up stock order to pack size | As a DIVO, I would like to round up the stock order to packaging size… so that I can eliminate the need for the RIVO to adjust the amount distributed. | VIMS | Must Have | |||||||||
7 | Distribution report | As DIVO, RIVO and National user, I want to get a report which show quantity distributed to and from Acceptance Criteria
| VIMS | Must Have | |||||||||
8 | Requisition and Receipt Variance Report | As a national logistician I want to be able to run a report to view the variance (the quantity of stock requested versus the quantity of stock received) between matched requisitions and receipts so that I can use this metric as part of my performance management evaluation | Nice to Have | ||||||||||
9 | Notification to fill (outstanding) requisition order | As a receiver of requisitions (National logistician/RIVO) I want to receive a notification of requisition orders sent to me from those I supply so that I can issue stock to them accordingly Acceptance Criteria: | Nice to Have | 11 |
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10 | Create Requisition Visual | As a store room manager I want to view, print, and send a requisition containing all products in my inventory on a single screen so that I can save time and requisition the stock I need when I need it Acceptance Criteria: | Nice to Have |
Diagrams
View file name ordering & distribution.vdx height 250
VIMS Inventory Workflow: View file name VIMS inventory workflow.pptx height 250
Dependencies
Description | Link |
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Open Questions
Below is a list of questions to be addressed as a result of this requirements document:
# | Question | Outcome | Status |
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1 |