Bottom-Up Quantification (BUQ)

Goals/Scope

The Bottom-Up Quantification (BUQ) feature represents a significant advancement in the field of healthcare supply chain management, specifically in the context of demand forecasting and inventory management. This functionality is designed to automate the process of quantifying medical supplies and pharmaceuticals needed at various levels of the healthcare system, from local clinics to regional hospitals, thereby ensuring that the right quantities of medical supplies are available where and when they are needed. This automation reduces human error, increases efficiency, and enables more accurate forecasting of medical supply needs, ensuring that healthcare facilities are better equipped to meet patient needs.

Following the implementation of Essential Health Commodities (EHC) Quantification Guidelines since 2019, much has happened due to various changes in the supply chain of health commodities. One of the key milestones in recent years is the full automation of bottom-up quantification process leveraging OpenLMIS platform. This change necessitates capacity building to healthcare workers across all levels of supply chain to be able to use the automated processes for demand forecasting.

How the BUQ form is filled at the Facility level

#	Title	User Story
1	Login to OpenLMIS	As a Health Facility In-charge, I want to be able to login into the OpenLMIS.
2	BUQ menu	As a Health Facility in-charge, I want to be able to see the BUQ menu in my account.
3	Prepare BUQ sub-menu	As a Health Facility in-charge, I want to be able to see “Prepare BUQ” as sub-menu under BUQ menu.
4	Create/Authorize Forecasting	As a Health Facility in-charge, I want to be able to see “Create/Authorize Forecasting” as sub-menu under BUQ menu.
5	To prepare BUQ	As a Health Facility in-charge, I want to be able to prepare BUQ by selecting the financial year and click “Prepare” button.
6	To Create/Authorize Forecasting	As a Health Facility in-charge, I want to be able to see my facility and the period I have prepared and click “Forecast” button.
7	Filling Facility Demand Forecasting Form	As a Health Facility in-charge, I want to be able to verify and update verified annual adjusted consumption and update forecasted demand columns.
8	Select Remarks	As a Health Facility in-charge, I want to be able to select remarks when there is change between annual adjusted consumption and verified annual adjusted consumption columns.
9	Add Source of Fund	As a Health Facility in-charge, I want to be able to update the amount used last year and make fund projections for each indicated source of fund and save.
10	Submit and Authorize	As a Health Facility in-charge, I want to be able to Submit and Authorize the form.

How the BUQ form is filled at the District level

#	Title	User Story
1	Login to OpenLMIS	As a District Pharmacist, I want to be able to login into the OpenLMIS.
2	BUQ menu	As a District Pharmacist, I want to be able to see the BUQ menu in my account.
3	Approve sub-menu	As a District Pharmacist, I want to be able to see “Approve” as sub-menu under BUQ menu.
4	List of facilities	As a District Pharmacist, I want to be able to see the list of the submitted forms from the facilities which I supervised.
5	Approve	As a District Pharmacist, I want to be able to verify submitted demand forecast forms and approve.
6	Rejection	As a District Pharmacist, I want to be able to reject the submitted form and select pre-defined reasons for rejection.

How the BUQ form is filled at the Regional level

#	Title	User Story
1	Login to OpenLMIS	As a Regional Pharmacist, I want to be able to login into the OpenLMIS.
2	BUQ menu	As a Regional Pharmacist, I want to be able to see the BUQ menu in my account.
3	Approve sub menu	As a Regional Pharmacist, I want to be able to see “Approve” as sub menu under BUQ menu.
4	List of facilities	As a Regional Pharmacist, I want to be able to see the list of the submitted facilities which I supervised from different district within the region I supervised.
5	Approve	As a Regional Pharmacist, I want to be able to verify submitted demand forecast forms and approve.
6	Rejection	As a Regional Pharmacist, I want to be able to reject the submitted form and select pre-defined reasons for rejection.

How the BUQ form is filled at NQT (MOH/PORALG) level

#	Title	User Story
1	Login to OpenLMIS	As a NQT member , I want to be able to login into the OpenLMIS.
2	BUQ menu	As a NQT member, I want to be able to see the BUQ menu in my account.
3	Approve sub menu	As a NQT member, I want to be able to see “MOH/PORALG Approval” as sub-menu under BUQ menu.
4	List of facilities	As a NQT member, I want to be able to see the list of the submitted forms grouped per facility type from all regions in the country.
5	Approve	As a NQT member, I want to be able to verify submitted demand forecast forms and approve.
6	Rejection	As a NQT member, I want to be able to reject the submitted form and select pre defined reasons for rejection.

How the BUQ form is filled at the Facility level

How the BUQ form is filled at the District/Regional level

How the BUQ form is filled at NQT (MOH/PORALG) level