Goals/Scope
Focuses on some of the reports and analysis reports that Tanzania users highlighted as most useful:
- The Reporting Rate report, which is used to follow up on non-reporting facilities and allows users to send emails and SMS reminders.
- The Timeliness in Reporting report, which is used to follow up on non-reporting and late reporting facilities and prioritise facilities in need of support or supervision.
- The Non Reporting Facilities report, which is used to follow up on non-reporting facilities and prioritise facilities in need of support or supervision.
Status in eLMIS: In eLMIS
Status in OpenLMIS: Not in OpenLMIS
Priority: High priority
Background
Reporting Rate Report
This report is used to follow up on non-reporting facilities. Clicking on a district brings up the screen allowing sending of email or SMS reminders. (screenshot below in diagrams)
Parameters:
program
period (which can be an A / B / C quarter period)
For a selected program and period and for each district, it shows:
number of facilities expected to report
number of facilities reported this period
number of facilities ever reported
total number of facilities in the district.
It also displays a map of districts with a ratio for each district. The ratios can be:
reported during period / expected facilities
ever reported / total facilities
ever reported / expected to report
When hovering the mouse over any district, all four figures appear.
Timeliness in Reporting report
This report is used to follow up on non-reporting and late-reporting facilities and prioritise facilities in need of support or supervision. (screenshot below in diagrams)
Parameters:
program
period (which can be an A / B / C quarter period)
geographic filter which can be entire country or a subset
For a selected program and period and for each district, it shows:
number of facilities expected to report
number of facilities reporting on time (based on the time the R&R is authorised in eLMIS being before the 22nd of the month)
number of facilities reporting late (reporting between 22nd of month and end of month)
number of unscheduled reporters (reporting after the end of the month)
percentage of expected facilities who reported on time
Non Reporting Facility Report
Purpose: This report is used to follow up on non-reporting facilities and prioritise facilities in need of support or supervision. (screenshot below in diagrams)
For a selected program and period, it shows a list of non-reporting facilities, including:
- Facility code
- name
- type
- district
It also displays a graph showing the number of non-reporting facilities as a percentage of the expected facilities.
Parameters:
program
period (which can be an A / B / C quarter period)
geographic filter which can be entire country or a subset
In addition, features to export into DHIS and into other software, are important for further analysis.
Assumptions
User Stories
| # | Title | User Story | Label | Importance | Notes |
|---|---|---|---|---|---|
| 1 | Export reports to Excel | As a <>, I need to be able to export all reports and analysis reporting results into Excel so that I can process the data more and analyze it in Excel. | Tanzania eLMIS reports | Must have | |
| 2 | Print reports with headings and logos | As a <>, I need to be able to print reports with customized headings and logos so that <>. | Tanzania eLMIS reports | Must have | |
| 3 | Reporting rate report | As an M&E Officer, I need a report on the reporting rate so that I can follow up with non-reporting facilities and allows users to send emails and SMS reminders. | Tanzania eLMIS reports | See details in background section. | |
| 4 | Email and SMS reporting reminders | As an M&E Officer I need the ability to send emails and SMS reminders so that | Tanzania eLMIS reports | ||
| 5 | Non Reporting Facilities Report | As an M&E Officer, I need a report on the reporting rate so that I can follow up with non-reporting facilities and allows users to send emails and SMS reminders. As an <>, I need a report on non reporting facilities so taht I can follow up on non-reporting facilities and prioritise facilities in need of support or supervision. | Tanzania eLMIS reports | ||
| 6 | Timeliness in reporting | As an <> I need a report on reporting timeliness so that I can follow up on non-reporting and late reporting facilities and prioritise facilities in need of support or supervision. | Tanzania eLMIS reports |
Diagrams
Reporting Rate Report
Timeliness in Reporting report:
Non Reporting Facility Report
Dependencies
| Description | Link |
|---|---|
Open Questions
Below is a list of questions to be addressed as a result of this requirements document:
| # | Question | Outcome | Status |
|---|---|---|---|
| 1 | Need more detail on this: "In addition, features to export into DHIS and into other software, are important for further analysis." | ||
| 2 | Add reason for why printing reports with customized headings and logos is required. | ||
| 3 | For Tanzania user stories: review the "so thats" added, review the label, and review the priority level. | ||
| 4 | |||
| 5 | |||
| 6 |