Reporting - Reporting rate and timeliness

Target release
EpicReporting - reporting rate and timeliness
Document status
DRAFTED
PriorityHIGH
eLMIS StatusImplemented
OpenLMIS StatusImplemented
PATH Jenny Thompson (Unlicensed)
OpenLMIS Mary Jo Kochendorfer (Deactivated)
JSI Ashraf

Goals/Scope

Focuses on some of the reports and analysis reports that Tanzania users highlighted as most useful:

  • The Reporting Rate report, which is used to follow up on non-reporting facilities and allows users to send emails and SMS reminders.
  • The Timeliness in Reporting report, which is used to follow up on non-reporting and late reporting facilities and prioritise facilities in need of support or supervision.
  • The Non Reporting Facilities report, which is used to follow up on non-reporting facilities and prioritise facilities in need of support or supervision.

Status in eLMIS: In eLMIS

Status in OpenLMIS: Generic Reporting Rate report is in OpenLMIS

Priority: High priority

Background

Reporting Rate Report

This report is used to follow up on non-reporting facilities.  Clicking on a district brings up the screen allowing sending of email or SMS reminders. (screenshot below in diagrams)

Use:


Parameters:

  • program

  • period (which can be an A / B / C quarter period)

For a selected program and period and for each district, it shows:

  • number of facilities expected to report

  • number of facilities reported this period

  • number of facilities ever reported

  • total number of facilities in the district.

It also displays a map of districts with a ratio for each district.  The ratios can be:

  • reported during period / expected facilities

  • ever reported / total facilities

  • ever reported / expected to report

When hovering the mouse over any district, all four figures appear.


Timeliness in Reporting report

Use:

  • Mainly used district supervisor and up for supervision and follow up
  • Occasionally a facility level user may want to if there are issues with the order/shipment

This report is used to follow up on non-reporting and late-reporting facilities and prioritise facilities in need of support or supervision. (screenshot below in diagrams)

Parameters:

  • program

  • period (which can be an A / B / C quarter period)

  • geographic filter which can be entire country or a subset

For a selected program and period and for each district, it shows:

  • number of facilities expected to report

  • number of facilities reporting on time (based on the time the R&R is authorised in eLMIS being before the 22nd of the month) - date and status cut off for on time, late, and non-reporting should be configurable.

  • number of facilities reporting late (reporting between 22nd of month and end of month)

  • number of unscheduled reporters (reporting after the end of the month)

  • percentage of expected facilities who reported on time


Non Reporting Facility Report 

Purpose: This report is used to follow up on non-reporting facilities and prioritise facilities in need of support or supervision. (screenshot below in diagrams)

For a selected program and period, it shows a list of non-reporting facilities, including:

  • Facility code
  • name
  • type
  • district

It also displays a graph showing the number of non-reporting facilities as a percentage of the expected facilities.

Parameters:

  • program

  • period (which can be an A / B / C quarter period)

  • geographic filter which can be entire country or a subset



In addition, features to export into DHIS and into other software, are important for further analysis.

Assumptions

  • In this story user means or one of the following, Health Facility incharge, DMO, Community and Regional Management Team (C/RHMT), Logistics officer/Advisors, Senior level decision maker, M&E officer/Advisor etc

User Stories

#TitleUser StoryLabelImportanceNotes
1Export reports to ExcelAs a user, I need to be able to export all reports and analysis reporting results into Excel so that I can process the data more and analyze it in Excel.Tanzania eLMIS reportsMust have
2Print reports with headings and logosAs a user, I need to be able to print reports with customized headings and logos so that I can file the report for future references.Tanzania eLMIS reportsMust have
3Reporting rate report

As user, I need a report on the reporting rate so that I can follow up with non-reporting facilities and allows users to send emails and SMS reminders.

Tanzania eLMIS reportsMust haveSee details in background section.
4Email and SMS reporting reminders

As user I need the ability to send/receive emails and SMS reminders so that I can appropriate actions relating to reporting and requisitioning

Tanzania eLMIS reportsMust have
5Non Reporting Facilities Report

As an user, I need a report on the reporting rate so that I can follow up with non-reporting facilities and allows users to send emails and SMS reminders.

As an user, I need a report on non reporting facilities so that I can follow up on non-reporting facilities and prioritise facilities in need of support or supervision.

Tanzania eLMIS reportsMust have
6Timeliness in reporting

As an user I need a report on reporting timeliness so that I can follow up on non-reporting and late reporting facilities and prioritise facilities in need of support or supervision.

Tanzania eLMIS reportsMust have

Diagrams

Reporting Rate Report


Timeliness in Reporting report:


Non Reporting Facility Report



Dependencies

DescriptionLink


Open Questions

Below is a list of questions to be addressed as a result of this requirements document:

#QuestionOutcomeStatus
1Need more detail on this: "In addition, features to export into DHIS and into other software, are important for further analysis."This means, the system should be able to share via API to compare what is reported in eLMIS e.g. consumption, with service level data reported in DHIS2 e.g. number of patients received a particular service
2Add reason for why printing reports with customized headings and logos is required.DONE
3For Tanzania user stories: review the "so thats" added, review the label, and review the priority level.DONE
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5


6


Out of Scope