Draft Risk Matrix

The following is a draft of risks identified by the VR team and the Product Committee members. The purpose is to have a collective understanding of the risks associated with the re-architecture and future of OpenLMIS. Subsequently we can collectively put in place strategies to mitigate the identified risks.

ID	Severity	Likelihood	Audience experiencing that risk	Risk	Theme	Raised by	Date	Mitigation	Mitigation Owner
1	Medium	Small	Implementor	New deployment before 3.0 is done. How do we support or advise implementation before 3.0 is available?	Migration	VR Team	7/14/2016	Depends on timelines Ideally wait till 3.0 and work with Product Committee to prioritize required features UX isn't changing much (being rebuilt as a reference to support customizations) so there is potential to start on 2.0 and move to 3.0 however no customizations
2	Large	Medium		Are we building the right product for our target market. In addition, lack of original product knowledge, minimal historical knowledge on design decisions, insight into eLMIS implementations.	Market knowledge	VR Team	7/14/2016	Trasparent development and roadmap. CRDM Process Country outreach Country rep community group TBD	Mary Jo Kochendorfer (Deactivated) Kevin Cussen (Deactivated)
3	Large		End Users	Solution is too complex for end users.	Adoption	VR Team	7/14/2016	Closer involvement of country reps, end-users during iterations	PC to monitor
4	Medium		Developers	Solution is too complex for developers.	Adoption	VR Team	7/14/2016	Design Review needs to be formalized but is a component of the architecture. Ideally tooling can be acquired / built to lower on-boarding. Dockerized development environment is already available and helping.	Josh Zamor and Tech Committee
5	Large			Perception of code review as an acceptance of the story. The role of code review.	Code Review	VR Team	7/14/2016	Define code review goals and workflow. Provide code review checklist. Continue to adopt practices and enforce standards.	Josh Zamor
6	Medium			OpenLMIS community fails to grow. Stays small and driven by self-interest.	Community	VR Team	7/14/2016	Release OpenLMIS beta & 3.0 and build strong communication around product Hold a second all-community meeting sometime around release of 3.0 or 3.x to re-engage and revitalize community and develop fresh goals/objectives for next phase of OpenLMIS Perform "road show" of OpenLMIS 3.x with VillageReach and other key partners Conduct M&E work on existing OpenLMIS deployments and use this as basis for case-studies and marketing collateral Continue to identify and draw in new partners (ie. PSM, Chemonics, etc.)	Tenly Snow (Deactivated)
7	Medium			OpenLMIS community stays dependent on centralized funding from 1-2 primary sources and fails to diversify and encompass open source development principles.	Community	Tenly Snow (Deactivated)	7/20/16	Under conversation (Potential): Build open source developer community and encourage volunteer coding time to contribute to OpenLMIS core development Identify and engage 3-5 in-country developer experts throughout OpenLMIS geographic spread (ie. West, Central, East Africa) who can serve as local resource for OpenLMIS in-country technical support (Potential): Identify implementation partners interested/willing to take on OpenLMIS support costs - reduce paid staff and move toward more traditional open source support model (Potential): Explore SaaS model for OpenLMIS, identifying possible business opportunity and partner(s) and developing OpenLMIS as a licensed product	Tenly Snow (Deactivated)
8	Medium			Donor expectations		VR Team	7/14/2016	Regular communication Regular expectation setting Sharing of risk and mitigation strategies with donors
9				Demand for 3.0 to support the 2.0 feature set.	Expectations	VR Team	7/14/2016	Continual messaging of roadmap for 3.0, 3.1, and 3.2
10	Medium			Tenly leaving for maternity leave	Community	VR Team	7/14/2016	Develop maternity handover document (done), and identify key members of team to support Governance committee, opportunity, and representation activities for 2 months until Tenly returns (early to mid-October)	Tenly Snow (Deactivated)
11	Large			Too many new country requests. Distractions. Too many demands of project team. Scope creep.	Resourcing Scheduling	VR Team	7/14/2016	Set transparent metrics for prioritization. Review backlog and roadmap regularly with stakeholders to build understanding and shared knowledge on scope. Limit influence of new project opportunities on the roadmap until they are reasonably solid Have different personnel in charge of product development and opportunity cultivation	Mary Jo Kochendorfer (Deactivated) Kevin Cussen (Deactivated)
12	Medium			Poor branding and lack of attribution	Community	VR Team	7/14/2016	Work requirement into 3.x for inclusion of "Powered by OpenLMIS" or "Supported by OpenLMIS" Make branding assets (ie. design files, logos, graphics) readily available	Tenly Snow (Deactivated) Jake Watson (Deactivated)