Example Configuration

Work in Progress

Aim is to find a way to support implementers in configuring users, roles/rights, requisition groups, facilities, programs, processing periods, supervisory structures

Example

1 national warehouse

8 district hospitals (each supervises 10 Health Facilities)

ART
Essential Meds
Malaria
Family Planning

80 Health facilities and 16 ARV clinics (each district hospital oversees 10 HF and 2 ARV clinics)

Ess Meds
Malaria
Family Planning
Only the ARV clinics have ARV

Program Schedules

ART is monthly
Essential Meds is monthly
Malaria is monthly
Family Planning is quarterly

Supervisory Structure

All ARTs are first approved by District Store Manager then ART Program Manager
Essential Meds are only approved by District Store Managers
Malaria is first approved by District Store Manager then Malaria Program Manager
Family Planning is directly approved by FP Program Manager

Each HF and D Hospital has a storeroom manager to initiate and a store manager to authorize.

ART clinics only have a pharmacist to do both initiate and authorize.

Scenario 1: In Balaka, a hospital center receives stock from health programs that are supervised by different program owners. They are implementing openLMIS.

Facility questions:

Where is this facility? Balaka
What is the name of this facility? BAK01
How many programs are at this facility? Two.
What are the programs? Essential Meds and Family Planning
Who is part of this facility, and what are their responsibilities?

Steve is the store manager who orders stock and manages stock levels.
Mark is the program supervisor of Essential Meds who reviews the requested stock and verifies the appropriate amounts are ordered.
Liz is the program supervisor of Family Planning who reviews the requested stock and verifies the appropriate amounts are ordered.

Approver questions:

How many people will approve? One per program
Where are the approvers located? Balaka
How many people will initiate requests and who? Steve will manage inventory, create reqs, view reqs, delete reqs, and authorize them for review by Mark or Liz
Are multiple approvers required for all programs? No
When are multiple approvers required? Not required
Who will approve? Mark for Essential Meds, Liz for Family Planning
Which programs will the approver be responsible for? See above

Program questions:

What products are available in this facility?
How many approvers are required for each program? One for each program

Schedule questions:

How often does/should an order get fulfilled? Every month
What day does the order get fulfilled? At the beginning of the month
What programs follow this schedule? Essential Meds and Family Planning
What periods are you ordering for? Monthly periods

Role questions:

What responsibilities do each of the people have?

Person	Location	Program	Responsibilities	Schedule
Steve	BAK01	Essential Meds, Family Planning	Create requisition View requisition Delete requisition Authorize requisition Manage inventory Manage stock	Monthly, beginning of the month
Mark	BAK01	Essential Meds	Approves	Monthly, beginning of the month
Liz	BAK01	Family Planning	Approves	Monthly, beginning of the month

Setup in openLMIS:

User	Facility	Program	Roles	Schedule
Steve	BAK01	Essential Meds, Family Planning	Requisition Based Role: Create requisition View requisition Delete requisition Authorize requisition Manage inventory Manage stock Does NOT need: Approve requisition	Monthly - Mar 01
Mark	BAK01	Essential Meds	Requisition Based Role: View requisition Delete requisition Approve requisition Does NOT need: Create requisition View requisition Authorize requisition	Monthly - Mar 01
Liz	BAK01	Family Planning	Requisition Based Role: View requisition Delete requisition Approve requisition Does NOT need: Create requisition View requisition Authorize requisition	Monthly - Mar 01

Scenario 2: In Balaka, a community clinic and a district hospital receive stock from health programs that are supervised by different program owners. They are implementing openLMIS.