Reporting Domain Parent Page
This page summarizes the discussions and requirements gathered thus far for this domain.
To Do
Reporting Domain Overview
15 minute max. presentation providing overview (@Vidya Sampath, back-up @Brian Taliesin)
Definitions, scope of reporting and KPIs, custom reports versus set reports etc
Clarify that this is an intro and that throughout Day 2, you will likely also talking about reporting needs so don't worry, facilitator will make notes of this to add to discussion
Set stage for small group discussion by planting these questions in overview: WHY - WHO - HOW OFTEN (nice is WHAT to SEE – simple static versus dynamic troubleshoot)
Which KPIs are most important? 2nd? 3rd?... and which user personas need it? How often?
What reports are needed for each domain? and which user personas need them? How often? WHY? LOOK BACK AT REPORTING AND ANALYTICS page for definitions
In what format? (A PDF they view online? An email notification triggered by an event? A monthly report with a link to view on the web?)
In what type of representation (table, bar graph, line graph, trendlines, simple summary stat, etc)
Outcome :
Rank the KPIs and reports within the small group.
Present back the top hand-full of KPIs and reports to the large group.
CCE Domain Reporting
Facilitator: @Rachel Powers (Deactivated)
Name of Report/KPI | Definition; details | Who needs it | How often |
|---|---|---|---|
Functional status of CCE | Report showing the functional status (e.g. functioning normally, experiencing issues, broken/offline) of CCE in a certain facility/zone. This can be either a snapshot during time or showing functional status over a period. | 1- CCE manager, 2- DIVO & RIVO 3- EPI manager 4- Global stakeholders | 1- ideal: can be run at any time 2- every period 3- quarterly 4- annually |
Temperature alarms | Report showing total number of temperature alarms (high and low) that have gone off in a certain facility/zone within a predetermined period. | 1- CCE manager 2- DIVO & RIVO 3- EPI manager 4- Global stakeholders | 1- ideal: can be run at any time 2- every period 3- quarterly 4- annually |
Available CCE storage capacity | Report showing the available capacity for vaccines in each CCE within a certain facility/zone. | 1- Intermediate warehouse manager 2- DIVO & RIVO 3- EPI manager 4- Global stakeholders | 1- every period 2- every period 3- quarterly 4- annually |
Forecasting and Estimation Domain Reporting
Facilitator: @Chris Wright (Unlicensed)
Name of Report/KPI | Definition; details | Who needs it | How often |
|---|---|---|---|
Estimated Product Needs by facility | 1 - DIVO 2 - RIVO | 1 - monthly 2 - monthly | |
Estimated Product Needs by district | 1 - DIVO 2- RIVO | 1 - monthly 2 - monthly | |
Forecast Accuracy / Forecast Demand Ratio (DISC KPI) SIMPLE | Calculation: (Doses consumed + wasted) / doses forecasted for this reporting period and geography Doses consumed is derived from SM domain and not program data on monthly immunizations | 1 - EPI Natl Manager 2 - Global Stakeholders (Gavi, UNICEF, etc) 3 - Intermediate Warehouse Manager | 1 - Quarterly 2 - Annaully 3 - Quarterly |
F A/ F D R ADVANCED | Same calculation as above, but doses consumed is derived from program data on monthly immunizations and not from SM domain | Same as above | same as above |
Distribution/Re-Supply Domain Reporting
Facilitator: @Vidya Sampath; backup: @Mary Jo Kochendorfer (Deactivated)
Name of Report/KPI | Definition; details | Who needs it | How often |
|---|---|---|---|
Stock Management Domain Reporting
Facilitator: @Brandon Bowersox-Johnson
Name of Report/KPI | Definition; details | Who needs it | How often |
|---|---|---|---|
Item Detail Report/ Bin Card Report | for screenshot – get either v3 view or HCMIS view As a Vaccine managing officer, in this report, I can see all the transactions for a certain item I selected and the detailed information about each transaction. | ||
Stock Status Report ADV | for screenshot – get HCMIS view As a Vaccine managing officer, I can get different indispensable information on the stock status report. I can see the available stock that I have, how many of them have expired or are about to expire, how many of them are reserved for facilities, whether I am overstocked, near EOP or below EOP and much more. | ||
Stock Status Report SIMPLE | for screenshot - get v3 view or ?? As a DIVO, I mostly use SOH report when I need to quickly check my usable stock. Other than that, I can also get other important information like AMC, MOS, GIT and ordered quantity for the items. AMC - average monthly consumption | ||
Notes to all facilitators
For each report, have group pin down type of representation, type of format, persona that needs it, frequency of need for each persona – doesn't have to be exact but should be specific enough to provide general idea
FOCUS on what we need – long list – then rank them – we don't decide MVP — they decide MVP to present back to the plenary
We will have the generalizable country profiles – review with the group often to see if for both countries needs, the MVP is applicable.
Always ask about which unit of data capture and data view – doses or vials
Remind resource constraints and time constraints (software needs to be released by November!) when needed
Remind folks that simplicity is a beautiful thing! Getting folks to think of end user and the need to not overwhelm them with several features but the minimum necessary to do their job well is key.
Save
Archive
The following requirements pages informed the work under this domain:
- [VLMIS]-Web Mapping/GIS
- [DISC] Reporting Domain: Stock Mangement KPIs
- [HCMIS] Reports
- [mFlow/HCMIS] Reports and Notifications
- [DVDMT/SMT] Programmatic Data: Collect Coverage Data for Reporting PUT ON HOLD
- [VIMS/VLMIS] Routine Immunization : add/edit/delete/search/validate REPORT
- [VIMS] Routine Immunization : monitoring and supervision REPORTS
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