Programmatic Data: Facility Setup

Goals/Scope

• This functionality ensures that intermediate stores are captured in the tool to allow for data entry, issuing product to stores, tracking distributions, and estimating vaccine needs. Demographic information can be recorded for each intermediate store, as well as coverage rates by vaccine and by store.
• The list of intermediate stores is available for issuing to stores and receiving returns back from stores
• Reporting and monitoring allows for tracking total distributions to stores, as well as coverage and needs monitoring for the time period tracked in the tool (e.g., the calendar year).

Background

ForKind of late in this section, but quite a bit of info elsewhere. DIVOs, accurate facility data helps to ensure stock levels at the district store are adequate to meet the needs of intermediate stores.
Coverage rates may be set at the intermediate store level or at the national or subnational level.

Assumptions

• Demographic data is available for intermediate stores.
• Storage capacity information is available for stores.
• Start of period stock levels are available for stores.

User Stories

Diagrams

Activity Details/Narrative
1. Add or update intermediate stores

• "recipients" tab: enter list of intermediate stores (recipients)

1. Enter store demographic information

• demographic information for stores where available:
  • total population
  • live births
  • pregnant women
  • surviving infants
  • adolescent girls
• Tool calculates and shows the percentage of the total population covered by the intermediate store.

1. Enter store storage capacity

• cold storage capacity (freezing, refrigeration)
• ambient storage capacity

1. Coverage target at intermediate store level*This decision could be included as a statement in the background section instead.?*

1. Enter coverage target by store

• Enter the coverage rate for the intermediate store for each vaccine.

1. Enter national or subnational target for stores

• If coverage rates are not set at the intermediate store level, for each intermediate store, enter the national or subnational coverage rate for the vaccine.

1. Enter store stock at start of period

• Enter on hand quantity of product, typically at the start of the year, for the intermediate store. Data may come from the store or carry over from the previous period's SMT when a stock count is not available from the store.

ListMore specifics to include somewhere of recipients is available to select from for monitoring distributions (weekly and monthly level), destination/allocation for issues, for vouchers, for returns (when return is selected on the "arrivals tab", the facility will be populated in the "Origin" cell).
Recipients will be included in reporting Reporting for recipients. Could be moved elsewhere.in the "distributions" tab, including: total distributions to recipientDistribution tab, status of routine vaccinations percentage—what is this calculating? (issues minus arriving/returns from facility) and the status of adequate supply for the time period in the workbook by coverage and by need.
Coverage = distributions to facility plus on hand product at the start of the year divided by (population times doses and target population) [coverage expected is not factored in]
Needs = distributions to facility plus on hand product at the start of the year divided by calculated annual need
DVDMTI have not called out in this all of the places where the facility is being used in the DVDMT, but it seems like that would be limited value add.:
Enter store information
Provinces, districts, health centers
Enter demographic information

• demographic information for stores, where available:
  • total population
  • pregnant women (calculation)
  • annual births (calculation)
  • surviving infants (calculation)
  • vaccination point

Dependencies

Programmatic Data: Vaccine Schedule
Programmatic Data: Collect coverage data for reporting

Open Questions

1. Locking down changes to facilities after the year begins? Process for how this is done? New facilities, etcOpen questions in the VIMS documentation:
2. The current version of VIMS does not keep audit record (before/after changes) of who changed a catchment population after locked down. It only capture the last modification date/user
3. if a facility is never configured to report on vaccine program, is it expected to have demographic estimates anyways?
4. What happens when a facility targets the same population group as facilities in lower levels?  Example - A district hospital, does it target population of the same district as health centers?
5. Do we add figures from all facility types, to make up the district estimates? or some facility types are ignored?

.

1. Approval process for data entered or any validations?
2. What's pulled in from previous years?
3. What's pre-populated at the national level?
4. Coordination with the facility level and any data that is coming in from the facility level?
5. Is there a way to mark when a store should not be available to select? Equivalent of end dating it.

Below is a list of questions to be addressed as a result of this requirements document:

Out of Scope