Data Elements
Element | Description | Requirement | Notes | |
|---|---|---|---|---|
| 1 | Facility list | List of all facilities within relevant resupply programs | Required |
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| 2 | Vaccine list | List of all vaccines in program (~10) | Required |
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| 3 | Type of resupply | Indicates routine or emergency (or campaign?) | Required |
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| 4 | SOH at fulfilling store | SOH for the resupplying entity (District or Regional) | Required |
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| 5 | Available SOH for resupply | Fulfilling SOH minus their forecasted wastage | Ideal | This is needed so that the resupplier retains enough stock at their own facility to not only cover their forecasted needs for the next period, but also to cover their anticipated wastage for that time as well. |
| 6 | Receiver SOH | SOH for the facility receiving the resupply (HF or District) | Required | For allocation, this number will be input by the user |
| 7 | Max stock | Max stock amount by antigen in doses for every facility | Required | Defined by SOP. |
| 8 | Min stock | Min stock amount by antigen in doses for every facility | Required | Defined by SOP |
| 9 | Buffer stock | Buffer stock amount by antigen in doses for every facility | Required | Defined by SOP |
| 10 | Estimated Need by period by antigen by facility | Forecasted vaccine period need by antigen for every facility | Required | ISA To be used by resupplier in determine fill quantities aka. amount to resupply (allocation) or verifying amount to be approved for resupply (requisition) |
| 11 | Target population by antigen | Target population by antigen for every facility | Ideal | To be loaded into system by administrator |
| 12 | Target coverage by antigen | Target coverage by antigen for every facility | Ideal | To be loaded into system by administrator |
| 13 | CCE functionality at receiving level | CCE functionality at receiving level to ensure that resupplied vaccines are maintained within the cold chain | Required |
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| 14 | Calculated reorder amount | R&R from receiver facility for resupplier to review and approve (requisition) | Required | This formula should be the same for a requisition from a receiving facility or allocation to a receiving facilitiy |
| 15 | Wastage factor | Wastage per antigen from last period for each facility | Required | Calculate wastage factor (formula: 100 / (100 - rate of wastage) → If your wastage rate is 50%, you will only have half your stock left |
| 16 | Calculated reorder amount | Reorder amount calculated by system for resupplier to review and approve for resupply (allocation) | Nice to have | This number is the receiver's forecasted need minus their Available SOH |
| 17 | Historical consumption | Record of facility's consumption for the past period and/or past X periods | Nice to have |
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| 18 | Available CCE capacity | Unoccupied space available in functional CCE at receiver facility for incoming vaccines | Nice to have | Not possible without real-time stock data AND total vial capacity per CCE device |
| 19 | Pipeline | Information on upcoming shipments | Nice to have |
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| 20 | Last period's HMIS data per antigen | HMIS data for each antigen for the last period for each facility | Nice to have | This would be used in the process where the resupplier is validating the SOH for the receiving facility (allocation). Our proposed solution keeps this information outside the system, but with a future integration this could be included as part of the resupply process. |
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