X. Archive Content
Diagram of Key Workflows, MVP and Next in Scope
SC type (ordered by priority) | Plan Re-Supply Order | Prepare Re-Supply Order for Delivery or Pick-Up | Accept Order | Reject Order | |||||
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Allocation (and delivery to receiver site) Assumption: DIVO has updated SOH in OpenLMIS | View Critical Elements |
| Ability to set amounts to allocate (allocation workflow) or issue (requisition workflow) | Print Pick List (entire workflow did not make Josh's MVP cut) | Confirm shipment | Proof of Delivery | Notification to DIVO about pending shipment (did not make MVP cut) | Confirmation of POD | Rejections and Acceptances back into original CCE |
Reference Step 1 table above for what made MVP and got addtl votes | Batch view/allocate | RIVO sets amounts to allocates instead of going by just what system says s/he should | Basic pick list that shows
**Received 5 votes up |
| Generate elec POD | NOTE: We covered this under notifications discussion Goods in Transit notification when DIVO logs on to OpenLMIS **Received 5 votes up
| Confirmation by elec POD | DIVO rejects and provides reason/ product line items (Full rejection of product) | |
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| System recommends based on FEFO and amount of antigen available in RIVO's stock **Received 9 votes up | Advanced pick list that includes items in basic list above + location of antigen in cold room/CCE **Received 2 votes up |
| Print option for elec POD **Received 10 votes up |
| Confirmation screen includes options to initial/sign, enter date and time, and verify quantities | DIVO does partial rejection (only few vials of a product, etc) and provides reason (Note on board that says ideas exist for workaround with SM domain – not sure what that's about) | |
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| System recommends top-up amount to max. (if min max policy exists for that country) |
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| RIVO accepts back viable vials into original CCE and updates inventory data | |
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| Grouping antigens to their associated dry stock (syringes, diluents) etc (bundling) **Received 4 votes up |
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Requisition (and delivery to receiver) Assumption: DIVO has already submitted requisition request and it has been approve so now Supplier is viewing an "order request" | View Critical Elements | View Requisitions | Ability to set amounts to issue/allocate | Print Pick List (entire workflow did not make Josh's MVP cut) | Confirm shipment | Proof of Delivery | Notification to DIVO about pending shipment (did not make MVP cut) | Confirmation of POD | Rejections and Acceptances back into original CCE |
Reference Step 1 table above for what made MVP and got addtl votes | Basic view (list of requisition orders | Same set of workflow stories as ones identified above for allocation | Same set of workflow stories as ones identified above for allocation | Same set of workflow stories as ones identified above for allocation | Same set of workflow stories as ones identified above for allocation | Same set of workflow stories as ones identified above for allocation | Same set of workflow stories as ones identified above for allocation | Same set of workflow stories as ones identified above for allocation | |
| Grouping/ Batch for multiple requisitions **Received 5 votes up |
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| Prioritize reqs |
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| Reject already approved requisitions (Edge case) |
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| Managing exception cases **Received 2 votes up |
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We did not have time to discuss workflows that are needed to support pick-up based systems but we believe the needs would be mostly similar to the ones identified here.
Scenario B (DIVO as supplier, HF as receiver; DIVO uses OpenLMIS, HF uses paper-based systems)
SC type (ordered by priority) | Plan Re-Supply Order | Prepare Re-Supply Order for Delivery or Pick-Up
| Accept Order | Reject Order | |||||
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Allocation (and pick-up by HF) Assumption: HFs have provided SOH data to DIVO (via paper, SMS, phone call, in-person etc); asynchronous | View Critical Elements | View SOH of receiver site | Set order fill quantities | Print Pick List (entire workflow did not make Josh's MVP cut) | Confirm shipment | Proof of Delivery | Notification to HF about pending shipment (did not make MVP cut) | Confirmation of POD | Rejections and Acceptances back into original CCE |
Reference Step 1 table above for what made MVP and got addtl votes | Capture SOH of reciever site on OpenLMIS | DIVO sets amounts | Same set of workflow stories as ones identified in table above for allocation in Scenario A but group agreed that volumes not as high at DIVO level for pick list as it as at RIVO level | Same set of workflow stories as ones identified above for allocation in Scenario A | Print proof of receipt since HF cannot do ePOD | Does not apply since it's pick-up based by HF | |||
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| System recommends based on FEFO and amount of antigen available in DIVO's stock **Received 9 votes up |
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| System recommends top-up amount to max. (if min max policy exists for that country) **Received 6 votes up |
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Requisition (and pick-up by HF) Assumption: HFs are submitting paper requisitions to DIVO at pick-up; HF don't requisition if CCE is broken; real-time | View Critical Elements | Requisition info-capture | Set order issue quantities | Print Pick List (entire workflow did not make Josh's MVP cut) | Confirm shipment | Proof of Delivery | Notification to HF about pending shipment (did not make MVP cut) | Confirmation of POD | Rejections and Acceptances back into original CCE |
Reference Step 1 table above for what made MVP and got addtl votes | Capture SOH and requisition amount into OPenLMIS from paper-form given by HF | Same set of workflow stories as ones identified above in this table for allocation | Same set of workflow stories as ones identified in table above for allocation in Scenario A but group agreed that volumes not as high at DIVO level for pick list as it as at RIVO level | Same set of workflow stories as ones identified above in this table for allocation | Same set of workflow stories as ones identified above in this table for allocation | Does not apply since it's pick-up based by HF | |||
Allocation (and delivery to HF) Assumption: HFs have provided SOH data to DIVO (via paper, SMS, phone call, in-person etc) ** Entire workflow Did not make MVP cut by JOsh but received 11 votes in support | View Critical Elements | View SOH of receiver site | View load amounts | Print Pick List (entire workflow did not make Josh's MVP cut) | Notification to HF about pending shipment | Visit HF | Supervisory Role | Confirmation of POD (incl. print options) | Rejections and Acceptances back into original CCE |
Reference Step 1 table above for what made MVP and got addtl votes | Same set of workflow stories as ones identified above in this table for allocation pick-up | For each HF for set time period across the delivery zones, based on critical elements data | Same set of workflow stories as ones identified in table above for allocation in Scenario A but group agreed that volumes not as high at DIVO level for pick list as it as at RIVO level | SMS notification to HF to say on the way with order | Record visit observation (date, time, if no visit, then reason given) | Record vaccine inventory data (existing stock, spoiled stock, just delivered stock, stock movements of previous month) | Print proof of receipt since HF cannot do ePOD | DIVO returns to home site and records viable vials that s/he returned | |
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| Along with above, also view CCE status of HF |
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| Record CCE status |
| DIVO returns to home site and records unviable vials that s/he returned and reason | |
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| Along with above two items, also view whether HF is open during planned visit time/date |
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| Record immunizations performed data (program data) |
| DIVO returns to home site and updates and confirms final home site inventory | |
Requisition (and delivery to HF) Assumption: HFs are submitting paper requisitions to DIVO before delivery; HF don't requisition if CCE is broken ** Entire workflow did not make MVP cut by Josh; also, small group thought this was least seen at country level but Amy changed mind next day and provided 6 countries that do this at last mile (Cameroon, Uganda, Kenya, Lesotho, Ethiopia, TZ); workflow did not receive any specific votes on Day 3
| View Critical Elements | Requisition info-capture | Set order issue quantities | Print Pick List (entire workflow did not make Josh's MVP cut) | Notification to HF about pending shipment | Visit HF | Supervisory Role | Confirmation of POD | Rejections and Acceptances back into original CCE |
Reference Step 1 table above for what made MVP and got addtl votes | Same set of workflow stories as ones identified above in this table for requisition pick-up | Same set of workflow stories as ones identified above in this table for requisition pick-up | Same set of workflow stories as ones identified above in this table for requisition pick-up | SMS notification to HF to say on the way with order | Record visit observation (date, time, if no visit, then reason given) | Same set of workflow stories as ones identified above in this table for allocation delivery | Print proof of receipt since HF cannot do ePOD | Same set of workflow stories as ones identified above in this table for allocation delivery | |