[HCMIS] VRF Processing/Issue on HCMIS (Hub to District)

2

Approve quantity

As a Vaccine managing officer at Hub level, I will find the specific District’s request/order on the ‘approve quantity’ section of HCMIS and analyze it. I will then permit the requested quantity, correct the quantity, or even cancel the request as appropriate.  

HCMIS

Must Have

Print pick-list

As a Vaccine managing officer for Vaccine at Hub level, I will print a pick-list in the ‘Finalize Issue Order’ section so that I can be guided as to which batch numbers should be packed for delivery as well as the exact location of the items. I can also see the corresponding expiry date of the items that are going to be issued.

HCMIS

Must Have

Review and finalize issue

As a Vaccine managing officer at Hub level, I will review the issue before I confirm it. If there is any correction, I will return it to the ‘approve quantity’ page and edit it again. 

HCMIS

Must Have

Print STV (Invoice)

Once I finalize the issue, I will forward it to the invoicer for the STV to be printed. The invoicer will print the STV and a copy of the STV will be attached with the pick list and filed for further reference (if needed). If not, I will find any needed information from HCMIS at any time.

HCMIS

Must Have

Dispatch

The items confirmed to be issued will go to the ‘dispatch’ page on the system. The Dispatch Officer will confirm the dispatch after checking the issues are according to:

1. the approved quantity for the District,

2. The information given by HCMIS (Batch, Expiry, Manufacturer).

HCMIS

Must Have