March 20, 2018

Monthly OpenLMIS Governance Committee Call. This meeting includes members of the governance committee, as well as anyone else interested in participating.

Time

7:00 - 8:00AM PST - Seattle

10AM to 11AM EST - New York, DC

3:00PM CET - Geneva, Copenhagen

5:00PM EAT - Dar

Call Details

Join from PC, Mac, Linux, iOS or Android: https://zoom.us/j/214188477

Or iPhone one-tap (US Toll): +16465588656,,214188477# or +14086380968,,214188477#

Or Telephone:
Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll)
Meeting ID: 214 188 477
International numbers available: https://zoom.us/zoomconference?m=wRxqI2_rSgQgMuyGfkJqWpM151Lwg6Bd

Action items for next call 17 Apr 2018

All: Provide feedback on draft Trust Partner and Apply documents
Tenly Snow (Deactivated) to follow up with representatives for Inquiries platform
Create a simple form for voting to approve the charter.
Present an updated voting process on the next call
Carl Leitner to reach out to Bahmni and OpenMRS communities for similar documentation on Trusted Partners
Schedule a debrief on Angola. Discussion around GS1 and presidential decree. Email Carl Leitner if you would like to participate.

Action Items from February Governance meeting

Naomi, Jake Watson (Deactivated), Mary Jo Kochendorfer (Deactivated), and Alfred Mchau to confirm submission and follow up on request to TZ MOH
Carl Leitner and Lindabeth Doby to check on USAID approval of Gap Analysis project
Tenly Snow (Deactivated) to follow up with Michael Downey on Software Freedom Conservancy trademark process
Working group to draft guidance documents for onboarding new developers/orgs
- Tenly Snow (Deactivated) to follow up and form working group
For discussion on next Governance call: Long term structure for OpenLMIS (C-Corp? Nonprofit?); onboarding; charter

Notes

Topic	Who	Notes
Introductions and call opening Agenda review February Governance Notes February 20, 2018	Carl Leitner	Have received approval for the Tanzania data request but timing is very tight. May not use it for the Gavi meeting but could use it for a webinar. Satish Choudhury will now be representing CHAI on the OpenLMIS Governance Committee.
Approval of Community Document & Processes Voting process Vote to finalize Governance Charter Vote to finalize Inquiries Vote to adopt Determine/elect org. representatives	Carl Leitner Tenly Snow (Deactivated) Jake Watson (Deactivated) Matt Berg (Unlicensed) Edward Wilson	Charter May not be able to address relationship to Product and Technical committees until they have their own TORs/Charters to clarify their own processes. Still need to review voting in terms of USAID and BMGF as primary funders having veto ability, what is the balance? Chair gets a vote and donor role could dispute → need to think through ways to adjuticate. Create a simple form for voting to approve the charter. Present an updated voting process on the next call Note ahead of time in agenda what needs to be voted on in the meeting. → Tenly has added to agenda Inquiries Edward Wilson - JSI Matt Berg - Ona Satish Choudhury - CHAI Mary Jo Kochendorfer - VillageReach Tenly Snow Carl Leitner - optional Tenly to set up follow on group
Review of Community Documents & Processes Applying to be a Trusted Partner with OpenLMIS OpenLMIS Trusted Partner	Tenly Snow (Deactivated)	Open questions Do organizations already participating in the Community and on Governance need to undergo any kind of review, or are they "grandfathered" in? Once approved, is an organization immediately considered a "Trusted Partner" or will it take an entire year for them to attain "trusted" status? Need to develop Principles for Deployment (guidance around trademarking, use of OpenLMIS name and logo Is a Trusted Partner synonymous with the Governance committee or is it separate? Similar role for USAID, Gates, Digital Square to be a Trusted Partner Carl to reach out to Bahmni and OpenMRS communities for similar documentation?
Update on Software Freedom Conservancy trademark/copyright	Tenly Snow (Deactivated) SFC Michael Downey
All-Community Meeting OpenLMIS Community Meeting in June, please fill out this form by 23 Mar 2018 to help us decide on a theme, understand your availability and determine a location!	Tenly Snow (Deactivated)	Kaleb: Wants to push us to engage end-users
AOB		Scheduling a debrief on Angola. Discussion around GS1 and presidential decree. Email Carl if you would like to participate. For all: We now have approval from USAID for the gap analysis project - woot woot! Should have a signed package out later today.
Community and Product Updates
Reminder: Wiki signup	Please ensure that you are signed up for the OpenLMIS wiki. Click here to sign up if you don't already have a Confluence account.
Product Committee Update & 3.3 Release	Gavi Demo will be on 26 Mar 2018. The high-level presentation and planned user journey walk through is outlined in Version 3 Demo: Supporting Documentation. The Tanzania Permanent Secretary Ministry of Health has approved the use of VIMS data. We are still working with them to obtain the data and will keep parties update. We hope we can use the data for a webinar as we will not have time to process/ingest the data prior to the Gavi Demonstration. Aiming to release 3.3 by the end of March, we are in the last sprint and fixing the remaining features and blocker/critical bugs. Once completed we will conduct a full regression and begin the release process. If you would like to participate in the Release Candidate testing, please let Mary Jo Kochendorfer (Deactivated) know and review the 3.3 Regression & Release Candidate Test Plan for details on the process. We welcome all implementers and community members to participate. What's next for 3.4? The following themes have been identified and the PC will discuss what is recommended. Improve sustainability of codebase so the software can be used long-term even beyond the current developers or current core team Strengthen process for continuous delivery (including automated testing) Performance improvements and testing Technical debt and user documentation Gap features (for details see Gap Analysis Development Project) Dashboards and reporting (across levels) Interfaces to external systems (potentially includes ERP, mobile, and offline applications) Requisition enhancements (favoriting products, columns, usability improvements) Budgeting Fulfillment and re-supply features and enhancements User personalization and self-service (configuration, notifications, dashboards) Equipment tracking Note: Gap features will begin during 3.4 release cycle, but will continue for the year of the Gap project. Gap feature prioritization will determine which of these features are conducted within the current Gap project budget and timeline. Respond to community requests and needs Notifications enhancements Finalize stock based requisitions (not just for vaccines) Continue working on vaccine features (distributions) User Experience improvements
GSoC and Outreachy	The application deadline is approaching for both Outreachy and Google Summer of Code. If any quality proposals are submitted, we will select a student intern from each organization to work on OpenLMIS over the summer.
Digital Square Gap Analysis Award	We have received final USAID approval. Digitial Square is following up with VillageReach with next steps to finalize the sub-award and move forward.
Digital Square Notice B	Final submission date for the OpenLMIS Notice B proposal is 23 Mar 2018. The draft proposal can be viewed here.
OpenLMIS deployment timeline	Ashraf are you able to help with eLMIS deployments in TZ, Zambia, Zanzibar, and CdI?

ATTENDANCE

BMGF
CHAI
Gavi

JSI HQ
Edward Wilson
Ashraf Islam
Mattias Wiklund

JSI TZ

Ona
Matt Berg
Craig Appl

PATH / Digital Square
USAID

VillageReach
Jake Watson
Tenly Snow
Mary Jo Kochendorfer

VillageReach TZ

RECORDING

ADDITIONAL READING