October 16, 2018

Monthly OpenLMIS Governance Committee Call. This meeting includes members of the governance committee, as well as anyone else interested in participating.

Time

7:00 - 8:00 AM PST - Seattle
10:00 AM to 12:00 PM EST - New York, DC
3:00 PM CET - Geneva, Copenhagen
5:00 PM EAT - Dar

Call Details

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Meeting ID: 377 281 719

International numbers available: https://zoom.us/u/byw2qkHOU

Action items for next call 13 Nov 2018

Action Items from September Governance

Rebecca circulate TP document and give folks 1 week to comment on TP logo branding guidance
Rebecca invite SolDevelo to participate in governance committee as a trusted partner
Wes to follow up on Discourse implementation (ongoing)

Notes

Topic	Who	Notes
Introductions and Call opening Notes from August Governance call September 25th	Carl Leitner	Roll call and quick introductions by all the participants.
Current implementations-updates on what stage they are at, activities, etc.	Brandon Bowersox-Johnson & Former user (Deleted) & Ashraf	Mozambique (VR implementer, Brandon)- VR are finishing a short engagement with Chemonics/PSM; looking at gaps to update SIGLUS Angola (VR implementer, Brandon)- VR are currently doing an assessment to lay groundwork for OpenLMIS deployment to update their system from paper-based. → Brandon to follow up over email with Carl and Parambir over email Cameroon (CHAI implementer, Satish)- Concept note, developed with Christine, submitted to GAVI 1 month ago. Haven't heard back officially- trying to coordinate to see what additional information they need Malawi (VR)- Current task order ends in December. VR is talking to PSM folks about what capacity building efforts are needed to move our current implementation Zambia they wanted additional analytics dashboard; Facility Edition- has been upgraded from desktop version to a web version; a facility would have one central installation of the FE (instead of many installations). FOLLOW UP Request for Ashraf to provide a link; he will provide it to Mary Jo or Rebecca Guinea (JSI)- provided reports on backfixes; Tanzania VIMS (JSI) - CDI (JSI)- haven't received many requests and dont have ongoing contract Implementation Opportunities for more details on current pipeline.
New Trusted Partner Update	Rebecca Alban (Unlicensed)	Continued Discussion from last meeting: Should all Trusted Partners be required to sign a letter to comply with principles of TPs? For transparency and clear expectations it could be a good idea to have all TPs sign up to adhere principles outlined in the Trusted Partner doc FOLLOW UP Rebecca Alban (Unlicensed) to draft this document Trusted Partner logo created- draft guidance on logo usage and the logo files have been added to Trusted Partner document. Rebecca Alban (Unlicensed) circulated draft language and logos via our googlegroup- thanks for your comments FOLLOW UP Rebecca Alban (Unlicensed) to finalize this language We decided not to worry about trademarking at this time; intellectual property should be lumped in with other sustainability work Here is the new TP logo: Upcoming Trusted Partner Debrief Meeting-Oct 25 will outline our approach as our community to identifying and perusing implementation opportunities. Will clarify roles, responsibilities, and expectations of the core OpenLMIS team and Trusted Partners in this process. Will be time for discussion and feedback as well.
Comparison Matrix of Different OpenLMIS versions/products	Carl Leitner	This is something that we can use with clients Would like to re-energize this activity: 1) who is interested in participating? FOLLOW UP Mary Jo Kochendorfer (Deactivated) & Ashraf will support on this 2) ISG is developing a set of functional requirements for SCM systems Draft document is accessible here Want the WHO functional requirements aligned with the ISG- hope to get all of these aligned
Sustainability update	Kaleb Brownlow (Unlicensed)	Vendor Contracting and Kick Off Kaleb Brownlow (Unlicensed) sent an email out to the group to kick off the process with a meeting on Oct 30th Review of expectations for the meeting
Grant Spend & Proposal Update	Mary Jo Kochendorfer (Deactivated)	The last update is here: https://docs.google.com/presentation/d/1GxQ4hv8kLGGLfYcd7or7zkoRYVdYXeHGaB2CH4BPwa4/edit?usp=sharing Will send an update via the listserv once updated. No updates from Notice C
Using actual data for demo, performance, and reporting We would like to update the governance of this challenge and risk to current work.	Mary Jo Kochendorfer (Deactivated) & Brandon Bowersox-Johnson	We are constantly constrained by our inability to obtain large data sets from our current implementations. Challenge is that we don't have access to robust set of actual data. We have tried to obtain VIMS (obtained approval) but couldn't get the data. How do we address this risk? This is challenging for us to do development work; and a risk. We did try to get data from Tanzania; approval was given but we were not able to get the data. There was a previous mis-communication between the country team and others. Ashraf and Mary Jo Kochendorfer (Deactivated) to continue to coordinate... Any updates? Ashraf: regarding VIMS data; we have been asked to write a formal letter to be signed by the Permanent Secretary in order to get approval for them to share the data. Henry has a good relationship with their PS. FOLLOW UP Ashraf to lead on this; Mary Jo Kochendorfer (Deactivated) can send the letter that was previously used for Ashraf to leverage. Carl Leitner to support with looping in Henry Mwanyika (DUP Tanzania)
Conferences and Meetings Conferences provide the community the opportunity for OpenLMIS members to speak or represent the OpenLMIS software and community in public forum.	All	Conferences Global Health Supply Chain Summit (GHSCS) Lusaka, Zambia, November 28-30 http://ghscs.com/ Abstracts submitted; still waiting on acceptance notices Some of the GAP funding that was requested might not be approved; the team should re-submit the request with additional details about GAP activities to be conducted in Zambia, such as associated site visits to see FE and CE Global Digital Health Forum Washington, DC December 10th Abstract to participate in panel accepted ''Facilitating collaboration to accelerate, scale and improve digital health global goods '' Poster accepted Digital Square Global Goods Implementers Meeting- Likely to be Dec 13th (date TBC) 2 members of OpenLMIS core steward team to attend Angola Linking facility data (Connect-A-Thon) Postponed Tanzania Health Supply Chain October 10-11, 2018 Matt Berg to Geneva in November to visit Global Fund Should have follow up discuss how to position OpenLMIS World Health Summit (Carl) for digital health principles? Global Good Guidebook will be presented (OpenLMIS is featured in here) Meetings OpenLMIS Community Lunch Meeting: being planned to dovetail with GHSCS conference Here is a link to the Save the Date- for circulation to your networks For details on schedule and meetings please see November Meetings in Lusaka, Zambia In-person Gap team meetings in Lusaka.
Opportunities Roundtable Definitions to use shared terminology: Implementation opportunity: an opportunity for an implementation or deployment of the OpenLMIS software. Usually this is done at a national or sub-national level within a ministry of health. This can also include feature work which would be done within the implementation and contributed back to the global codebase. Community opportunity: a funding opportunity to support an organization or individual to work directly on the global codebase and/or administrate the community processes. This may include funding specific features on the community roadmap.	Rebecca Alban (Unlicensed)	Community implementation opportunities: This Trello table is being updated on an ongoing basis; to help the core team to track and manage implementation opportunities, but also provides a detailed snapshot of the scope and status of current implementation opportunities for stakeholders.
To discuss at next meeting in Nov Conflict of Interest-*	Mary Jo Kochendorfer (Deactivated)	Cite examples from recent Cote d'Ivoire opportunity: What do we do when a Trusted Partner decides not to support the OpenLMIS v3? Or how does OpenLMIS decide When to not propose OpenLMIS when there is a system in country or a local entity is proposing a custom solution?
AOB
Community and Product Updates
Product Updates
Community Updates	Community Meeting

ATTENDANCE

Mattias Wiklund (Unlicensed), Brandon Bowersox-Johnson, Ashraf, Carl Leitner, Parambir S Gill (Unlicensed), Edward Wilson, Matt Berg (Unlicensed), Rebecca Alban (Unlicensed), Jakub Sławiński, Former user (Deleted), Gaurav Bhattacharya

RECORDING AND CHAT TRANSCRIPT

ADDITIONAL READING