2019-04-11 Gap Governance Meeting notes

Owned by Wesley Brown
Last updated: Apr 11, 2019

Date

 

 https://zoom.us/j/655194422

Attendees

Goals

  • Review status
  • Highlight or raise any risks
  • Review upcoming travel

Discussion items

TimeItemNotes

Check-in on Budget/Spending


  • See the table below (In Progress)
  • The projections are high-level projections through the end of the grant. March may have more funding spent around the release time.
  • Discussion:

Contracting Update

Any concerns or updates?

Double check the contract end dates.

  • Contracts end 31 May 2019
  • Invoiced amounts will decline starting in April
  • For JSI, there are some admin close-out costs in May; hopefully those will be covered by April coming under budget. (May time was not included in the estimate JSI provided.)

Travel Requests


Please submit your USAID concurrence request to Wesley Brown. 

Current Plan:

May 6-7 in Nairobi, Kenya, hosted by Ona

  • Wesley Brown to inform Olivia about this trip, specifically for JSI funding, and confirm that contracts/budgets can support the expected costs and extra time 

March & April (Sprints 121 &122)  -  Gap Project Review

Team Performance

Please note that performance does NOT include meetings, design work nor testing. Points do not reflect all the work completed but are the best measure at this time and help us understand where the effort is during the sprints.


Team Feedback:

  • Across the board: 
    • Wes: The teams have completed their final 3.6 features (or shortly will be) and the testing/release  process will start on Monday
  • Ona
  • JSI (Ashraf)
    • Programming for 3.6 features is complete but testing is ongoing and should be completed by EoB on Friday
    • Working on feedback from reviews
  • MTG (Sam)
    • Will be taking on OLMIS-6152 and complete by tomorrow to include in the 3.6 release

The 3.6 Release


3.6 Feature List

  • Report capacity meeting
  • DHIS2 delivery
  • Kits
  • Shipment File Import
  • Notification Improvements (SMS Notification Channel and Notification Digests)
  • Performance improvements

Final Gap Governance Meeting Next Month?

Sam: Could we organize a project retrospective?

  • Wesley Brown to send out email encouraging team principals to join and/or move the meeting so that can happen
  • Wesley Brown to discuss the possibility of project retrospective and schedule a meeting if needed

Gap Project Spend

We are currently doing some reallocation of funds so these numbers may shift.








ESTIMATEESTIMATEESTIMATEPROJECTIONPROJECTIONPROJECTIONPROJECTIONPROJECTION
Grant AmountAprilMayJuneJulyAugustSeptemberOctoberNovemberDecemberJanuary 2019February 2019March 2019April 2019May 2019
$1,400,008.30$30,314.37$72,690.00$82,261.00$93,969.02$135,528.00$100,743.00$119,013.00$172,995.00$104,128.00$148,374.00$147,498.00$106,748.00$65,243.00$28,117.00
% of total2.17%5.19%5.88%6.71%9.68%7.20%8.50%12.36%7.44%10.60%10.54%7.62%4.66%2.01%








Travel





YTD (thru December) Spend












$911,641.39












65%













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