2019-04-11 Gap Governance Meeting notes

Date

Apr 11, 2019

URL: https://zoom.us/j/655194422

Attendees

@Ashraf
@Brandon Bowersox-Johnson
@Sam Im (Deactivated)
@Wesley Brown

Goals

Review status
Highlight or raise any risks
Review upcoming travel

Discussion items

Time	Item	Notes

Time	Item	Notes
	Check-in on Budget/Spending	See the table below (In Progress) The projections are high-level projections through the end of the grant. March may have more funding spent around the release time. Discussion:
	Contracting Update Any concerns or updates?	Double check the contract end dates. Contracts end 31 May 2019 Invoiced amounts will decline starting in April For JSI, there are some admin close-out costs in May; hopefully those will be covered by April coming under budget. (May time was not included in the estimate JSI provided.)
	Travel Requests	Please submit your USAID concurrence request to @Wesley Brown. Current Plan: May 6-7 in Nairobi, Kenya, hosted by Ona @Wesley Brown to inform Olivia about this trip, specifically for JSI funding, and confirm that contracts/budgets can support the expected costs and extra time
	March & April (Sprints 121 &122) - Gap Project Review Team Performance Please note that performance does NOT include meetings, design work nor testing. Points do not reflect all the work completed but are the best measure at this time and help us understand where the effort is during the sprints.	Team Feedback: Across the board: Wes: The teams have completed their final 3.6 features (or shortly will be) and the testing/release process will start on Monday Ona JSI (Ashraf) Programming for 3.6 features is complete but testing is ongoing and should be completed by EoB on Friday Working on feedback from reviews MTG (Sam) Will be taking on OLMIS-6152 and complete by tomorrow to include in the 3.6 release
	The 3.6 Release	3.6 Feature List Report capacity meeting DHIS2 delivery Kits Shipment File Import Notification Improvements (SMS Notification Channel and Notification Digests) Performance improvements
	Final Gap Governance Meeting Next Month?	Sam: Could we organize a project retrospective? @Wesley Brown to send out email encouraging team principals to join and/or move the meeting so that can happen @Wesley Brown to discuss the possibility of project retrospective and schedule a meeting if needed

Gap Project Spend

We are currently doing some reallocation of funds so these numbers may shift.

							ESTIMATE	ESTIMATE	ESTIMATE	PROJECTION	PROJECTION	PROJECTION	PROJECTION	PROJECTION
Grant Amount	April	May	June	July	August	September	October	November	December	January 2019	February 2019	March 2019	April 2019	May 2019
$1,400,008.30	$30,314.37	$72,690.00	$82,261.00	$93,969.02	$135,528.00	$100,743.00	$119,013.00	$172,995.00	$104,128.00	$148,374.00	$147,498.00	$106,748.00	$65,243.00	$28,117.00
% of total	2.17%	5.19%	5.88%	6.71%	9.68%	7.20%	8.50%	12.36%	7.44%	10.60%	10.54%	7.62%	4.66%	2.01%
								Travel
YTD (thru December) Spend
$911,641.39
65%