2019-05-09 Gap Governance Meeting notes

Date

May 9, 2019

URL: https://zoom.us/j/655194422

Attendees

@Ashraf
@Brandon Bowersox-Johnson
@Wesley Brown
@Matt Berg (Unlicensed)

Goals

Review status
Highlight or raise any risks
Review upcoming travel

Discussion items

Time	Item	Notes

Time	Item	Notes
	Check-in on Budget/Spending	See the table below Discussion:
	Contracting Update Any concerns or updates?	Double check the contract end dates. Contracts end 31 May 2019 Invoiced amounts will decline starting in April
	March & April (Sprints 121 &122) - Gap Project Review Team Performance Please note that performance does NOT include meetings, design work nor testing. Points do not reflect all the work completed but are the best measure at this time and help us understand where the effort is during the sprints.	Team Feedback: Overview Working on the 3.6 release and hoping to be done today or tomorrow on the final issues Ona (Matt) Working to get the final release complete. Cleaning up final issues. JSI (Ashraf) Features are complete and no Critical or Blocker bugs remain. Just a few minor bugs remain for the future. Also assisted with the testing for 3.6 MTG Assisting with testing and bug triage for country testing
	The 3.6 Release	3.6 Feature List Report capacity meeting DHIS2 generation Kits Multiple Suppliers Notification Improvements (SMS Notification Channel and Notification Digests) Performance improvements
	Do we want to have a retrospective or project review?	@Wesley Brown to send out email encouraging team principals to join and/or move the meeting so that can happen @Wesley Brown to discuss the possibility of project retrospective and schedule a meeting if needed Do people want to do this? Brandon: No one is demanding this of us, this is not required. However, it still may be valuable. Ashraf: Good idea but perhaps a survey may be a good option instead of a meeting. Might be able to get more candid feedback via a survey Matt: Happy to participate. We have been doing retrospectives throughout the process. Might be easier to meet in person rather than writing things out in a survey Brandon: Survey might get more participants simply because of timezones Ashraf: Could also include some indicators that we could pass back to the donor @Wesley Brown to create a review survey

Gap Project Spend

We are currently doing some reallocation of funds so these numbers may shift.

													PROJECTION	PROJECTION
Grant Amount	April	May	June	July	August	September	October	November	December	January 2019	February 2019	March 2019	April 2019	May 2019
$1,400,008.30	$30,314.37	$72,690.00	$82,261.00	$93,969.02	$135,528.00	$100,743.00	$92,201	$79,135	$97,499	$176,493	$137,586	$80,604	$144,630	$75,916
% of total	2.17%	5.19%	5.88%	6.71%	9.68%	7.20%	6.59%	5.65%	6.96%	12.61%	5.76%	5.76%	10.33%	5.42%
								Travel
YTD (thru March) Spend			Projected Total Spend
$1,150,040			$1,370,586
82%			97.9%