2018-10-18 Meeting notes

Check-in on Budget/Spending

• See table (below)
• We are currently around 40% of Gap budget spent to date
• Do we know travel spend projected? We don't yet have a budget projection. We can see that in the future.
• Question: Is approval required to extend project timeline to March? (see below in Contracting Update)

• Mary Jo Kochendorfer (Deactivated) to provide projections.

Update on Zambia travel

• Update on who has booked travel and who is still working on it.
• November Meetings in Lusaka, Zambia

• Travel has been approved!
• Gap team members (who are not "trusted partner representative") need to focus on gap-related activities
  • Site visits, validating requirements, in-person meetings, etc
  • Must have enough gap-related outcomes to justify travel
  • We will be planning specific activities
• Meeting planning document: November Meetings in Lusaka, Zambia
• Mary Jo requesting that team members give input on what their respective focus areas would benefit from during this trip
  • Ex - Ashraf to provide feedback on what JSI needs to facilitate notification work
  • This is related to OpenLMIS 3.6 scope planning.

Each team needs to do this and provide feedback:

• Ashraf
• Craig Appl (Unlicensed) / Clay Crosby (Unlicensed)
• Sam Im (Deactivated)

Short-term 3.6 Planning Tasks

• Mary Jo Kochendorfer (Deactivated), Ashraf, Sam Im (Deactivated), Wesley Brown, Josh Zamor to meet to ensure there is alignment on who is doing what for 3.6 for features and interface workstreams. Wesley Brown to schedule meeting.
• Craig Appl (Unlicensed) and Clay Crosby (Unlicensed) to meet in early November to scope 3.6 and define objectives for in-person meeting in Zambia. Invite Wesley Brown and Mary Jo Kochendorfer (Deactivated) to join.

Contracting Update

Extending Grant to March. Will need to update contracts with JSI and Ona.

• Question: Is approval required to extend project timeline to March?
• Mary Jo Kochendorfer (Deactivated) is working with PATH on the contract extension. In process.

• 66 tickets completed
• 161.5 story points

September Team Performance

Please note that performance does NOT include meetings, design work nor testing. Points do not reflect all the work completed but are the best measure at this time and help us understand where the effort is during the sprints.

Risks for 3.5

Please share if you feel there are any key risks to completing 3.5 on time and with the defined scope.

• A majority of the team is traveling during the scheduled release time.
• Team leads to post potential risks to #gap_project channel by end of day Friday (10/19)